The vessel had been preparing for the inspection during 2 weeks but still got some deficiencies missed out. What is the "Last minute checklist" to assist in final polishing of vessel readiness?

30 Oct '18, 12:29

Oct. 30, 2018, 12:29 p.m.
KnowledgeBase's gravatar image


As a basic rule for readiness of the vessel to any inspection at any time keep it up to standards at all the time, not only prior the inspection. However, some hint may be usefull to cover the "forgotten" items.


  1. Charts are corrected for nav warnings. old expired nav warnings are erased from the charts.
  2. The condition of the charts is good. Charts are not torn from edges.
  3. Navtex messages signed by officers and plotted on charts.
  4. Dual position fixing in the coastal passage. Position plotted as specified in passage plan.
  5. In coastal waters or approaches to port, position interval is reasonably closed, and dual positioning is done.
  6. Passage plan is prepared for anchorage to berth.
  7. Heavy weather checklists are in place.
  8. In Anchorage, vsl position is monitored regularly and recorded.
  9. Radar maintenance records are in order
  10. ECDIS checklist is filed for each watch. The crew is well trained and are aware of the proper use of Radar.
  11. All ECDIS cells are corrected.
  12. Enough PI plotted all throughout the passage, especially in congested waters.
  13. Passage plan is signed by all officers.
  14. Following markings should be on the chart: contingency Anchorage, call master, one hr and two hr notice to E/Rm, No go areas, Point of no return, etc.
  15. Familiarity with CATZOC in ECDIS and its use – CATZOC calculation should be shown in the passage plan.


  1. The gangway is well attended. All visitors ID is checked and entered in Gangway Log. Pls check that all previous entries in Gangway Log are properly signed.
  2. Cargo Sampling Points are well known to everyone and it should be of close loop sampling.
  3. Paint store is well kept, with paint and thinner drum closed. All paint/thinner and bunker samples MSDS sheet should be present.
  4. “Switch on ventilation prior entry compressor room “ is stencilled on Compressor entrance.
  5. In port, Mooring ropes on bitts are properly laid  (½ turn and then figure of 8).
  6. Fire Wires are well-laid fwd and aft.
  7. All mooring winches gear engaging lever locking pin is in place.
  8. Ensure all Sounding caps, Save All tray Plugs and Scupper Plugs are closed.
  9. Fire Valets are updated with crew list, stability condition arrival and departure, Cargo MSDS.
  10. All deck lights including emergency lights are checked prior arrival.
  11. Garbage area is clean, and garbage is well segregated. Garbage bin should be covered with a lid. As far as possible land garbage prior inspection.

Chief Officer

  1. All gas meters including gas tubes are well marked and all deck officers are aware of the use. Special attention to Draeger /Gastec tube extension hose. Be clear that Gastec pumps for Gastec tube and Draeger pump for Draeger tube.
  2. All receipts of Garbage landed are filed and recorded in garbage log.
  3. Cargo operation is as per cargo plan and signed by all.
  4. Ship Shore checklist is filled up properly. The appropriate remark is in place for item code A and P.

Engine Room

  1. Emergency exit in E/Room is well marked and arrows (IMO Symbol) leading to it are also well placed.
  2. E/Room watch schedule is posted in E/RM.
  3. All Lub oil reports are properly filed.
  4. MSDS of bunker and L.O is onboard and displayed.

Master’s Cabin

  1. Pls fill up the attached sheet with all the dates and keep the certificates and files as per attached sheet in your cabins.
  2. Keep the print out of Crew Matrix, class status report and 1st four pages of HVPQ.
  3. Keep past 2 Technical suptdt inspection reports for viewing.
  4. Do not show any past FSC and SIRE reports to the inspectors.
  5. Mark one good incident and near miss report in Ocean Manager; they would like to see at least one.
  6. Prepare one cabin for inspector where he can change his cloths.

Ensure all crew and officers ( including senior officers) are well dressed up in clean boiler suits or uniform with appropriate safety gears. The first impression of the vessel will make a big impact on the inspection result.

Senior officers to take one quick round after vessel is made fast to ensure no surprises and all crew to complete their tasks as per Job Allocation list.

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30 Oct '18, 12:50

Oct. 30, 2018, 12:50 p.m.
marinexpert's gravatar image

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