Is there a brief checklist to use while preparing for SIRE inspection?
| VIQ Ref No. | VIQ REQUIREMENTS | Action Required /Comment | Rank in charge |
| 1.20 | Port of the last Port State Control inspection: | Ensure proper CAPA is in place which has been discussed with office and filed along with last PSC report. Kindly remove all PSC inspection reports excpet the last one. | Master |
| 1.24 | Date of departure from the last class-credited drydock/repair period: | "if the last dry-docking/repair period was unscheduled, have valid reason along with CAPA ( should there be any break down/incident etc.)." | Master |
| 1.25 | Date of the last class Survey Status Report | Latest class status report to be available on board. If any conditions by class or memoranda then inspector may like to see communication with office regarding the issue. | Master |
| 1.31 & 3.12 | What was the Operator’s defined maximum level of blood alcohol content? | Inspector would like to check record keeping for issuance of Alcohol to the on board crew. Is the record of issuance maintained? | Master |
| 1.32 | What was the recorded frequency of unannounced drug testing | "Can master explain company procedures as to when to carry out Drug & alcohol test on board (e.g.. When there is reason for suspicion, Accident/incident, if required by shore authorities etc)" | Master |
| 1.33-1.34 | What was the recorded frequency of unannounced alcohol testing: | Monthly random tests to be planned in such manner that all staff on board is covered at least once in last four months and watch keepers every month. Inspector will often ask the steward or OS regarding colour of the Gas measuring meter or the procedure followed just to ensure its been actually done on board. | Master |
| 2.1 | "Are all the statutory certificates listed below, where applicable, valid and have the annual and intermediate surveys been carried out within the required range dates?" | "Please check and confirm all certificates are valid and has updated VIQ appndx-1 with dates e.g. CSR, CoR, SMC, SEQ & form-E, SRC & supplement, SafeCon, IOPP and supplement, Min Safe Manning, CoF, NLS, CLC and MLC. " | Master |
| 2.3 | Do the operator’s procedures manuals comply with ISM Code requirements? | "Keep print out of standard company policies such as D&A, UKC, Bunkering and safety and environment policy. Also keep IMS A, B & C, GCM/TM, EPM handy at the time of inspection. The drill plannedr should be readily at the time of inspection." | Master |
| 2.4 | Does the Operator’s representative visit the vessel at least bi-annually? | The ship manager vessel visit is twice a year and marine manager is once a year. Take dates from IA/last MIR and keep these ready. | Master |
| 2.5 | "Is a recent operator’s audit report available and is a close-out system in place for dealing with non-conformities?" | Non-conformity close out dates will be cross checked by inspector along with number of NC's issued during the Audit report. Ensure Close-out from office is received. | Master |
| 2.6 | Does the master review the safety management system and report to the operator on any deficiencies? | "Master's Review of Safety management system and Office reply for should be available in OM, the review is to be done twice a year." | Master |
| 2.7 | Are class survey reports adequately filed? | Keep Class file uptodate and also have latest Class Survey Status report. | Master |
| 2.8 | "Is the vessel free of conditions of class or significant recommendations, memoranda or notations?" | "the vessel must obtain Class Survey Status Report from office one day prior inspection. If there are any CoC/Memos, please discuss with office and have a valid answer." | Master |
| 2.12 | Has the vessel been enrolled in a Classification Society Condition Assessment programme (CAP)? | Applicable for vessels more than 15 years of age. Keep the CAP report/Class Statement handy. Also have last thickness measurement reports available. | Master |
| 3.1 | Does the manning level meet or exceed that required by the Minimum Safe Manning Document? | Master | |
| 3.3 | "Do all personnel maintain hours of rest records and are the hours of rest in compliance with MLC or STCW requirements?" | ISF watchkeeper monthly records to be filed and rest hours must be updated at least upto one day before arrival. Monthly office response needs to be filed with rest hours records. | Master |
| 3.4 | Are all personnel able to communicate effectively in a common language? | English is official language/all communication with officers and crew (even on walkie talkie) must be in English. | Master |
| 3.5 | "Have all deck officers attended either a Bridge Resource Management, or Bridge Team Management course?" | "Check the certs and keep handy with officers certificate, kindly check the course duration on certificate XXXX days." | Master |
| 3.6 | Has the Master attended a ship handling course where applicable? | Company requirement is to have ship handling course done every five years by Master and by C/O. | Master |
| 3.8 | "Where the vessel carries chemicals, has a formal programme of regular and appropriate medical examinations for personnel been implemented?" | "This system is in place should vessel carries chemicl cargoes, a toxicological examination is carried out when the crew signs off." | Office |
| 3.9 | Does the officers’ matrix posted for the vessel on the SIRE website accurately reflect the information relating to the officers on board at the time of the inspection? | Ensure time with operator/time in rank and time on vessel type is correctly reflected. Obtain a fresh matrix from office. | Master |
| 3.10 | "Are those officers who have immediate responsibility for cargo transfer, in possession of the Certificates of Specialized Training as applicable to the type of cargo being carried?" | All deck officers shall have advanced training certificate . Whether flag state issues Management DCE? | Office |
| 3.12 | What was the Operator’s defined maximum level of blood alcohol content? | Check D& A policy and keep a print out for reday reference. | Master |
| 3.13 to 3.16 | what was the recorded frequency of unannounced drug testing and ancohol testing? Last Done Dates. | Unnounced D&A test - annual and unannounced alcohol test is one month. Kindly ensure all ranks alcohol checks are done every three months. Keep the D&A log book and last drug and alcohol shore test report handy. | Master |
| 4.1 | Is the vessel provided with adequate operator’s navigation instructions and procedures? | Keep IMS Vol.B 5 & 6 ready/ be aware of navigation details in the IMS. | Master |
| 4.2 | "Has the Master written his own Standing Orders and are Bridge Orders being completed and have the deck officers countersigned them as being read and understood." | Night orders should be daily at sea/anchor. Standing orders must contain ECDIS alarm setings/CATZOC consideration. | Master |
| 4.3 | "Are deck log books and engine movement (bell) books correctly maintained and is an adequate record being kept of all the navigational activities, both at sea and under pilotage?" | Ensure appropriate enteries are done. GPS/range bearing/clearing lines/buoys/prominent marks duirng coastal navigation are recorded. | Master |
| 4.4 | Are the vessel’s manoeuvring characteristics displayed on the bridge? | The manouevring characteristics should be as per Bridge Procedure Guide A4. Poster size at least A3. | 2/O |
| 4.5 | Are procedures in place for the testing of bridge equipment before arrival and departure? | Arrival/dep checklist IMS Br-3. Also ensure vessel movement from anchorage to berth is also covered under BR-3. | 2/O |
| 4.6 | Are records maintained of fire and safety rounds being completed after each watch? | Entries in the deck log book after watch. | 2/O |
| 4.7 | "Are checklists for pre-arrival, pre-departure, watch handover, Pilot-Master exchange and pilot card effectively completed?" | Keep all bridge checklists up to date and filed in one file. | 2/O |
| 4.8 | Does the operator provide guidance on minimum under keel clearance and squat? | Have a copy of pilocy ready. Ensure UKC calculations are done separaetly and included in the passage plan. CATZOC safety factor shall also be menioned duirng the UKC calculation. | 2/O |
| 4.9 | Has the Bridge been adequately manned at all stages of the voyage and at Anchor and were lookout arrangement adequate? | Watch Level should be clearly written in DLB/Movement book. All OOWs must be well aware of various watch levels. | Master |
| 4.10 | Is navigation equipment appropriate for the size of the vessel and in good order? | All navigation equipment must be in good working order. If any of the equipmnet is not workinh/malfaunction kindly inform the office immediately. | Master |
| 4.12 | If a bridge navigational watch alarm system (BNWAS) is fitted is it operational at all times when the vessel is at sea? | The BNWAS shall be on exceot when vessel is alongide. An entry for switching on and off must be recorded. | 2/O |
| 4.13 | "Are the Standard Magnetic compass and Gyro compasses operational, properly maintained and adjusted?" | "Check the dimmer of Mag compass, no bubbles in compass bowl. Alignment of all gyro repeaters, lat and speed settings, off course alarm testing." | 2/O |
| 4.14 | Are auto to manual steering changeover procedures clearly identified? | A block diagram near the steering stand and in the steering gear room. | 2/O |
| 4.15 | "Are auto to manual steering changeover recorded during periods of river transits and when navigating through restricted Waters?" | Clear entries in DLB/movement for changeover in line with vessel entering channel/coastal/2hours notice/speed reduction. | 2/O |
| 4.16 | Are regular gyro and magnetic compass errors being taken and are they being recorded? | Regular checks of compass error and close to deviation card. Last deviation curve by Master/Shore not more than a year ago. | 2/O |
| 4.17 | Is there a documented procedure for the operation of the VDR and are the Deck Officers familiar with procedure to retain the VDR data in the event of an incident? | VDR operating procedures available near the VDR including back-up. Master and OOWs are well aware of back up procedure and when to do the back-up. | Master |
| 4.18 | "Has a system been established to ensure that all Charts, nautical publications (Paper and Electronic) and other publications are on board, current and maintained up to date and is it being implemented?" | All charts/ENC/NP/e-NP/ADP must be kept up to date. 2/O should be able to show the latest edition and correction applied. The paper charts if used must be in good condition (free of tape and torn edges). Block corrections on chart must be in colour. | 2/O |
| 4.19 | Are Master and deck officers familiar with the operation of the ECDIS system fitted on board? | The full bridge team to be confident of navigating on ECDIS irrespective whether ECDIS is primary means or not. | Master |
| 4.20 | Were the charts used for the previous voyage appropriate? | Largest scale chart for the region must be used. | 2/O |
| 4.21 | "If the vessel is equipped with an Electronic Chart Display and Information System (ECDIS) are the Master and deck officers able to produce appropriate documentation that generic training and type-specific familiarisation has been undertaken." | All deck officers must be in possession of IMO generic and type specific ECDIS training certificate. | Master |
| 4.22 | "If the vessel is provided with an Electronic Chart Display and Information System (ECDIS) does it meet the requirements of SOLAS and is an approved backup system provided?" | "Our fleet is provided with second ECDIS as back-up, kindly check that form-E reflects it. Have the IHO DPCClast check in last six months. Keep ECDIS service reports in last one year." | Master |
| 4.23 | Has the vessel been safely navigated and in compliance with international regulations? | "Keep vesel movement record ready for inspector review either in ECDIS or on paper charts. PFI, use of traffic separation zone, avoiding danger marks, parallel index, no go area, call Master and heavy traffic warnings." | Master |
| 4.24 | "Is the echo sounder recorder marked with a reference date and time on each occasion it is switched on?" | Ensure echo sounder on/off is mentioned in passage plan and recorded in movement book also. OOW shall know how to test the depth alarm. | 2/O |
| 4.25 | "Was a comprehensive passage plan available for the previous voyage and did it cover the full voyage from berth to berth?" | "Passage plan meeting, all sections of BR-12 done, relevant speed as per passage leg, UKC calculations, Parallel Indexing, CATZOC considerations, call Master, no go areas, contingency anchorage, abort point, high traffic area, reporting points, PFI, methods of position fixing, lat/long of waypoints, charts number, corrections, T&P corrections." | 2/O |
| 4.26 | "Was position fixing including the use of parallel indexing satisfactory throughout the previous voyage and the frequency of plotted fixes in accordance with the passage plan?" | "Proper PFI and position plotting, Radar/observed position (record dist/bearing as well), at least two methods of position fixing must be used. " | 2/O |
| 4.28 | Has the GPS been adjusted to the correct datum? | "OOW shall know the datum and how to apply correction for it. The GPS must be kept on WGS 84 at all times, only corrections need to be applied when chart is on different datum." | 2/O |
| 4.29 | Is there an adequate system for dealing with navigation warnings and are they being charted? | "Navtex and EGC warnings for the curent area must be plotted and a file maintained. These warnings should also be attended on ECDIS as well. T&P notices must be corrected by pencil and details maintained in separate T&P file. On ECDIS, AIO must be turned on and Navtex warnings to be manually corrected if it is not connected to the ECDIS." | 2/O |
| 5.1 | "Has a safety officer been designated, trained to undertake this role and is there evidence to show that they are effectively performing duties associated with this role?" | "C/O is safety officer, C/O and 2/E must have safety officer course certificate. Safety officers rounds are taklen and recorded." | Master |
| 5.2 | "Are the ship’s officers familiar with the operation of fire fighting, lifesaving and other emergency equipment?" | Keep all officers/crew trained in all LSA/FFA esp deck officers to know how to start emg gen/emg fire pump/emg steering and LB engines. | Master |
| 5.3 | "Is personal protective equipment such as boiler suits, safety footwear, eye and ear protection, safety harnesses and chemical protective equipment etc. provided and as required, being worn?" | All crew to present well dressed/equipped with PPE. Safety helmets and ear plugs in ER are must. | Master |
| 5.4 | Are all hand torches approved for use in gas-hazardous areas? | Completely remove all non IS torches and disposed them as garbage. | C/O and C/E |
| 5.5 | "Are regular safety meetings held, are the minutes recorded and does the operator provide shore management responses?" | SHEQ meetings office response must be available. | Master |
| 5.6 | "Is there a procedure for the reporting, investigation and close-out of accidents, incidents, onconformities and near misses? Is this procedure being followed up with proper reporting, recording, investigation and close out of action items?" | Ensure all near miss reports/incidents reports are properly responded from office and closed out. | Master |
| 5.7 | "Is a completed ISGOTT Ship/Shore Safety Check List (SSSCL) available and are its provisions being complied with?" | "Please check if items marked A are signed. The repetitive checks must be done as per agreed interval, signed by both ship and shore representative." | C/O |
| 5.8 | Are smoking regulations posted and being adhered to and are smoke rooms adequately identified? | "Strict compliance to no-smoking policy, allow smoking only in designated area. There shall not be any mechanical lighter on the ship, check the condition of ash-tray, should be self closing/sealing type in good condition." | C/O |
| 5.9 | "Are external doors, ports and windows kept closed in port?" | "All accomodation doors must be closed only (not locked) including CCR deck doors, none of the accom door to be locked at security kevel-1." | C/O |
| 5.10 | "Is the accommodation space atmosphere being maintained at a higher pressure than that of the ambient air??" | Ensure AC is put on part recirculation fresh air flap is to be kept t aorund 25% open. | C/E |
| 5.11 | "Is all loose gear on deck, in stores and in internal spaces properly secured?" | Take proepr rounds on deck prior inspection and ensure deck/stores are neatly arranged with no loose items. | C/O |
| 5.12 | Is there a procedure for familiarisation for new personnel? | Keep new-joiner familarisation forms handy/emg items must be completed 24 hours. | Master |
| 5.13 | Are drills for emergency procedures being carried out? | Ensure IMS drill matrix is followed. | Master |
| 5.14 | Are lifeboat and fire drills regularly held? | "If more than 25% crew is changed LB drill needs to be done within 24 hours of vessel sailing out from the port. LBs must be launched every three months into water and this must be accomapanied by abandon ship drill. For free fall LBs, the same rule applies except that free fall alunching mechanism must be tested every six months. The rescue boat must be launched into water every month and records available." | Master |
| 5.15 | Is regular training in the use of life-saving equipment being undertaken? | All crew must be able to demonstarte LSA handling. Vessels fitted with davit launched LR must have training for LR launching every four months. | Master |
| 5.16 | Are ship security records related to port calls being maintained? | Last ten port of calls records to be maintained. | C/O |
| 5.17 | Are ship security records related to the ship security plan being maintained? | "Keep security files up to dat, have security drills and trainings records available." | C/O |
| 5.19 | Is an adequate deck watch being maintained to prevent unauthorised access? | "Master or C/O to receive the inspector at gangway, ensure smart gangway watch is maintained. " | C/O |
| 5.20 | Has the vessel adequate enclosed space entry procedures? | "Thoroughly check enclosed space entry permits (esp Team leader, SHEQ Officer and stand by crew), see all ballast tanks/hold spaces/FW tanks and other enclosed space inspection reports must tally and have separate enclsoed space entry permit. One permit - only one space." | Master |
| 5.21 | Are pump room entry procedures being complied with? | "PR entry permit must be filled up prior commencing cargo operations, routine Pumpman checks or any other repairs. Record of entry/exit must be maintained. " | C/O |
| 5.22 | Are pump room spaces adequately ventilated? | "The ventilation must be of suction type, if there is only one fan then sufficient spares must be carried/alternative arrangements should be provided in case the fan fails." | C/O |
| 5.23 | "Are pump room fire and flooding dampers clearly marked as to their operation and in good order?" | "the high level suction flaps should be operable from PR top, normally closed." | C/O |
| 5.24 | "Are permanent arrangements provided for lifting an incapacitated person from the cargo and, if applicable, the ballast pumproom, including provision of a suitable stretcher or harness and is the equipment in good order?" | Kindly ensure stretcher is rigged and kept ready for immediate use. Please use Manila rope. | C/O |
| 5.25 | "Are spaces adjacent to cargo tanks, including pipe ducts, regularly monitored for accumulations of gas?" | "There should be a procedure for the regular monitoring of all spaces adjacent to the cargo tanks for accumulations of gas. If monitoring is made by use of portable instruments, the method, frequency of checking and adequacy of records should be established." | C/O |
| 5.26 | "Where a fixed system to monitor flammable atmospheres in non-cargo spaces is fitted, are recorders and alarms in order?" | "Switching on/off of the system must be recorded. In the event of failure of the main system, manual checks must be made. Records should be reviewed to ensure that these have been conducted. Manufacturers’ instructions for the maintenance of the system should be followed." | C/O |
| 5.27 | Are portable gas and oxygen analyser appropriate to the cargoes being carried and are they in good order and is there a record of regular testing and calibration? | Ensure Gas meters are maintained as per IMS minimum requirements. Monthly calibration and annual shore calibration must be done. | C/O |
| 5.28 | Are officers familiar with use and calibration of portable oxygen and hydrocarbon analysers? | Ensure test/calibration quick reference steps are available on placard. Junior deck officers must be aware of calibration and usage of gas meters. | C/O |
| 5.29 | Is span calibration gas available for the types of fixed and portable analysers on board? | Check the expiry date of span gas/maintain inventory and display in CCR. | C/O |
| 5.30 | "On vessels fitted with an inert gas system, are instruments capable of measuring hydrocarbon content in an oxygen deficient atmosphere available and in good order?" | IR sensing of HC vapours in the instrument (RX-415 works on this principle) or MSA tankscope must be available. | C/O |
| 5.31 | "Where toxic gases may be encountered, are appropriate toxic gas detection analysers available and in good order?" | Inventory of dragger/Kitagawa tubes to be verified (with no expired tubes). Appropriate tubes with correct range (as per toxicity levels in MSDS of current/previous cargoes) must be available. | C/O |
| 5.32 | "Are hot work procedures in accordance with the recommendations of ISGOTT Section 9.4 and OCIMF guidelines?" | Ensure all stages of HW permit are completed and permit is filed along with RA and office correspndence. | Master |
| 5.33 | Is electric welding equipment in good order and are written safety guidelines available on site? | check electrical cable to the welding machine is not taped and in good condition. Welding return lead should be connected as near as practicable to the welding arc. Have the electric shock poster available in ER workshop. | C/E |
| 5.34 | Is gas welding and burning equipment in good order? | "carefully check the lines from cylinder to fixed piping in the storage area, only a short length of briaded lines are allowed. Ensure flashback arrestors are fitted at both end." | C/E |
| 5.35 | "Are spare oxygen and acetylene cylinders stored apart in a dedicated storage and is the storage in a clearly marked, well-ventilated position outside the accommodation and engine room?" | "Proper marking for ""in use"", ""empty"" and ""full"" should be there for all oxygen and acetylene bottles. Oxygen and acetylene bottles must be kept in separate clean and ventilated compartment. Colour coding for oxygen and acetylene lines." | C/E |
| 5.36 | Are ship-specific life-saving equipment training manuals available? | "Chcek the SOLAS training Manual, have pics/instructions of existing and current LSA on board. At least two manuals (and up to date) must be provided on board vessel." | 3/O |
| 5.37 | Are ship-specific life-saving equipment maintenance instructions available and are weekly and monthly inspections being carried out? | "All LBs must be manouevered in the water every three months (applicable to free fall LB as well). IF dedicated rescue boat, then it should be lowered every month. The abandonship srill must be carried out during LB launching exercise. LB monthly inspection muct be recorded in Deck Log Book." | 3/O |
| 5.38 | Are muster lists and lifejacket donning instructions displayed? | "the muster list must be updated, key responsibilities are to be mentioned with back-up key persons." | 3/O |
| 5.39 | "Is there a maintenance and test schedule for lifeboat, Rescue boat on-load release gear, davit launched liferaft automatic release hooks, and free-fall lifeboat release systems, where fitted." | Ensure last annual and five yearly service reports are available and done by LB maker authorized workshop. | 3/O |
| 5.40 | "Are lifeboats, including their equipment and launching mechanisms, in good order?" | "All survival craft must be ready to board at all times, Emg lighting should be in order and tested." | 3/O |
| 5.41 | Are lifeboat and liferaft operating instructions displayed? | "Posters and sign should be provided in the vicinity of survival crafts, legible and under the emg lighting." | 3/O |
| 5.42 | "Is the rescue boat, including its equipment and launching arrangement, in good order?" | "the RB engine must be able to start without delay, sufficeint fuel shall be stored. All RB equipment must be kept ready in or in the vicinity of RB." | 3/O |
| 5.43 | Are liferafts in good order? | Check the corrrect type of LR is provided on board and serviced in last one year. Proper launching instructions are available for davit launched LR. | 3/O |
| 5.44 | "Are hydrostatic releases, where fitted, correctly attached and in good order?" | Check the HRU expiry date. | 3/O |
| 5.45 | "Are lifebuoys, lights, buoyant lines, quick release mechanisms and self-activating smoke floats in good order?" | "Lifebuoys in proper shape (not broken/cracked), life lines are in good condition. Ensure no non intrinsically safe lights are kept on vessel. Check all IS lights are working. MOB buoys are free to release, MOB signals are not expired." | 3/O |
| 5.46 | Are lifejackets in good order? | "Check LJs are provided on bridge/ER/Fwd store. The lights are working and not expired, no obvious signs of crack/damage." | 3/O |
| 5.47 | Are immersion suits in a good order? | Immersion suit should be tested every three yearly and a proper test certificate must be issued. If the suit is more than ten year old then annual test is required. | 3/O |
| 5.48 | "Are pyrotechnics, including line throwing apparatus, in date and in good order?" | the LTA should be rigged (rocket and lines should not be stowed apart) and in ready to use condition. The LSA signals table should be displayed on brdige. | 3/O |
| 5.49 | Are the locations of life saving appliances marked with IMO symbols? | "All LSA shall be marked with IMO symbols, if more than one device is stowed at same location then the number of devices shall also be marked." | 3/O |
| 5.50 | Are ship-specific fire training manuals available? | The training manual should have details of ship specific FFA equipment. | 3/O |
| 5.51 | Are ship-specific fire safety operational booklets available? | This training manual should have details of ship specific FFA and their operations and maintenance. | 3/O |
| 5.52 | Are ship-specific firefighting equipment maintenance instructions available and are weekly and monthly inspections being carried out? | Ensure all weekly/monthly checks are carried out and recorded. | 3/O |
| 5.53 | Are records available to show that samples of foam compound have been tested at regular intervals? | "the first periodical control of foam concentrates should be performed not more than 3 years after being supplied to the ship, and after that, every year. Have the foam concentrate test cert ready for inspection." | 3/O |
| 5.54 | "Is a fire control plan exhibited within the accommodation, is a copy also available externally and is equipment correctly marked on it?" | Fire control plans must have updated crew list and cargo stowage plan. | 3/O |
| 5.55 | "Are fire mains, pumps, hoses and nozzles in good order and available for immediate use?" | "fire hoses should be pressure tested in last six months. No leaks in the hoses, nozzles can act in spray/fog mode. " | 3/O |
| 5.56 | Are isolating valves in fire and foam system lines clearly marked and in good order? | Try out all valves and the physical condition must be good. | 3/O |
| 5.57 | Is the International shore fire connection readily available externally and is the location clearly marked? | Clear marked location and known to deck watch. | 3/O |
| 5.58 | Are fixed fire detection and alarm systems in good order and tested regularly? | Ensure all fire detectors are tested in a month as required by IMS and records maintained. The OOWs and Engineers must know the fire zone isolation process and maintain records. | C/O |
| 5.59 | "Are the main deck, pump room, engine room and other fixed fire extinguishing systems, where fitted, in good order and are clear operating instructions posted?" | "Ensure proper servicing records are available, DCP- annual and foam analysis report (for oil tankers). The DCP must have powder agitation and analysis test." | 3/O |
| 5.60 | Is the emergency fire pump in full operational condition and are starting instructions clearly displayed? | Emg fire pump should be able to start without delays and deliver sufficient pressure. Ensure all engineers are aware of starting procedure. Priming pump/alternative arrangement must be working. If fuel oil tank provided then sufficient oil to run the pump for 15 hours. Separate QCV must be checked and working. | C/E |
| 5.61 | Are portable fire extinguishers in good order with operating instructions clearly marked? | Annual servicing must be done (alternatively by shore and vessel) annually. Have sufficient charges (100% for first ten extinguishers and 50% for remaining). The portable extinguishers must be pressure tested every ten years. | 3/O |
| 5.62 | "Are firemen's outfits and breathing apparatus in good order, fitted with fully pressurised air cylinders and ready for immediate use?" | "The outfit should be in good condition/physically and not damaged, properly stowed and ready for immediate use. SCBA bottles must be fully charged, the access to outfit must be clear with no obstruction. Annual inspection by shore and hydrotest every five years. The air quality check every year." | 3/O |
| 5.63 | "Are emergency escape breathing devices (EEBD’s) in the accommodation, pump room and engine room in good order and ready for immediate use?" | All EEBD must be in good physical condition with full air pressure and are available at designated location. Annual servicing by shore. Training EEBD must be marked specifically. | 3/O |
| 5.64 | Are accommodation ventilation fan emergency stops clearly marked to indicate the spaces they serve and is there evidence of regular testing and maintenance? | "Try out ER vents, must be closing fully. Routine greasing and testing is must. Ensure all vent/flaps are marked. Check the rubber packing." | C/E |
| 5.65 | Are fire flaps clearly marked to indicate the spaces they serve and is there evidence of regular testing and maintenance? | Funnel flaps must be closing fully. | C/E |
| 5.66 | "Are Material Safety Data Sheets (MSDS) on board for all the cargo, bunkers and other products being handled, and are all officers familiar with their use?" | "MSDS for cargo, bunker, paints, chemicals and greases available and provided near the storage. " | C/O and C/E |
| 5.67 | Is a gangway provided? | Ensure gangway is properly rigged and net (if used) is spread across the gangway to avoid falling into the water. The walkway surface should be free of oil/grease. | C/O |
| 5.68 | "Are accommodation ladders, gangways, pilot ladders where fitted, in good order?" | "Proper marking on accomodation ladder about number of persons, max inclinationa nd max load at the bottom plate. Pilot ladders must be in good physical condition with no damages and repairs. The Pilot ladder rope should be end to end with no splicing/knotting at the below end." | C/O |
| 5.69 | "Are all means of access satisfactory, including the provision of a safety net, lifebuoy and line?" | Ensure non IS lifebuoy light in use and a lifebuoy is kept near the gangway for immediate use. The safety net must be checked by OOW for proper rigging. The gangway notice board must be clearly displayed with standrad notes. | C/O |
| 5.70 | Are pilot boarding and access arrangements satisfactory? | No tipping line is allowed with Pilot ladder. If the vessel uses combination ladder then the accomodation ladder must be resting firmly with the ship side. Have Pilo embarkation/disembarkation checklist done. | C/O |
| 5.71 | Are safe access to the bow arrangements satisfactory? | "Ensure the catwalk gratings/railings are in good shape, the railings are ready to use at all times." | C/O |
| 5.72 | "If a helicopter landing or winching area is provided, does it meet ICS guidelines?" | NA for gas tankers in the fleet. Other vessels please check ICS guide to helicopter/ship operations booklet for compliance. The vessel should be provided with this booklet. | C/O |
| 5.73 | "If the bridge wing is used as a winching area, is a thorough risk assessment conducted?" | "If this is the case, ensure that the RA is sent to office for review." | C/O |
| 6.1 | Are the Engine Room (Part I) and Cargo (Part II) Oil Record Books (ORBs) correctly completed? | "CE/CO and Master must personally check the ORB entries, ensure IMO guidelines for making an ORB-1 entries are available with ORB. Manual collection must be recorded under Code C 11.4." | C/O and C/E |
| 6.2 | "Do the sludge and bilge tanks designated in Form A or Form B of the IOPP Certificate and those listed in the Oil Record Book Part I, agree?" | Check and advise if any discrepancy. | C/E |
| 6.3 | Are the Oil Record Books free of any pollution incidents or violations? | Check and advise if any entries. | C/O and C/E |
| 6.4 | Have disposals of slops and dirty ballast been adequately recorded and were they in accordance with MARPOL? | Check and ensure that entries are done in ORB and receipts filed. | C/O and C/E |
| 6.5 | "If the disposal of engine room oily water or sludge to a cargo or slop tank has taken place, has the event been recorded in both Oil Record Books, was the receiving tank free of cargo and have the transfer arrangements been approved by Class?" | "NA for Gas tankers. Oil tankers, please advise office if any such operation taken place in past and recorded." | C/O and C/E |
| 6.6 | "Is an approved MARPOL Shipboard Oil Pollution Emergency Plan (SOPEP) or Shipboard Marine Pollution Emergency Plan (SMPEP) provided?" | "Ensure the contact list is updated in Appnedix-5, all necessary plans are attached." | C/O |
| 6.7 | "Does the plan include a description of equipment, its location, a plan for deployment and specific crewmember duties for handling small spills?" | "The oil pollution equipment inventory must be updated every three months, ensure current inventory is attached to SMPEP/SOPEP and available at SOPEP locker." | C/O |
| 6.8 | "Is the IMO Coastal Contact List up to date, is the Master aware of port contact procedures and has a contact list been made for this port?" | "the NOCP list is updated at every quarter end, kindly ensure up to date list is available. Also a list of specific contact numbers should be prepared for the port and be readily available to the Master and displayed in the cargo control room." | Master |
| 6.9 | Is there a USCG approved Vessel Response Plan (VRP)? | Applicable only if the vessel is trading to USA. | Master |
| 6.10 | Name of the OPA-90 Qualified Individual (QI) | Applicable only if the vessel is trading to USA. | Master |
| 6.11 | "Is the vessel in possession of an approved Volatile Organic Compounds (VOC) Management Plan?" | Not applicable to gas and product tankers. Only for crude tankers. | Master |
| 6.12 | "Are officers aware of the requirements of MARPOL with respect to the disposal of bilge water and cargo slops?" | "only for oil tankers, have special area poster in CCR and common places." | Master |
| 6.13 | Is the condition of scupper plugs satisfactory and are scuppers effectively plugged? | Scuppers on gas carriers will only be required to be plugged when bunkering or if carrying a MARPOL Annex 1 cargo. The scuppers on poop deck and forecastle deck must be plugged during vessel port stay. | C/O |
| 6.15 | Are means readily available for dealing with small oil spills? | "For oil tankers, the wilden pump must be tested/working and bonded to ship structure. The wilden pump must have a fixed discharge connection. Check dump valves are operating ok and have no oil/IG coming out because of excessive pressure in the slop tank(s)." | C/O |
| 6.16 | "Is the vessel free from any visible bulkhead, valve or pipeline leakage liable to cause pollution?" | For oil tankers. | C/O |
| 6.17 | "Are cargo system sea and overboard valves suitably lashed, locked or blanked and are they thoroughly checked to ensure that they are fully closed prior to commencement of cargo transfer?" | "For oil tankers, sea chest and overboard valves must be closed and sealed. Record of overboard valves check/seals must be maintained in Deck or Cargo Log Book." | C/O |
| 6.18 | "If cargo sea suction valves are fitted, are adequate pollution prevention measures in place, are valve-testing arrangements provided, are they in good order and regularly monitored for leakage?" | "for oil tankers, pressure/vacuum gauge should be fitted at the cargo sea chest section between inboard and outboard valves. This must be tested monthly and recorded." | C/O |
| 6.20 | "Are adequate manifold spill containers and gratings in place under the cargo manifolds, fitted with suitable drainage arrangements and are they empty?" | Ensure the drip trays are clean and free of cargo residues. | C/O |
| 6.21 | Are bunker pipelines tested annually? | "Bunker lines must be tested to 100% of MAWP annually and 1.5 times of rated pressure twice within any five year period. The test must be hydrostatic test, the cold work permit and RA must be issued for the test. Have the certificate handy." | C/E |
| 6.22 | "Are unused cargo and bunker pipeline manifolds fully bolted and are all drains and vents and unused gauge stems, suitably blanked or capped?" | "All ship’s cargo and bunker pipelines not in use must be securely blanked at the manifold with same specs of blank (i.e.same ASA), all bolted." | C/O and C/E |
| 6.23 | "Are suitable spill containers fitted around all fuel, diesel and lubricating oil tank vents?" | "The height of any savealls around bunker tank vents should not be greater than the vent heads themselves. The vent heads should be clearly labelled to indicate the space that they serve. Containers should be empty of water and free of oil. Drain plugs should be in place in port." | C/E |
| 6.24 | Is a suitable containment fitted around hydraulic and other deck machinery? | Ensure all save all plugs are in place and there are no obvious leaks in the system. | C/E |
| 6.25 | Are the arrangements for the disposal of oily water in the foc's'le and other internal spaces adequate? | Ensure bilge wells are clear and sealed. The seal numbers should be included in seal log. | C/O |
| 6.26 | "Are pump room bilge high level alarms fitted, regularly tested and the results recorded?" | Ensure weekly test done and record available. | C/O |
| 6.27 | "Are adequate arrangements provided for pipeline draining and the disposal of pump room bilge accumulations?" | PR bilges must be free of any residues. | C/O |
| 6.28 | "If an ODME is fitted, is it in good order and is there evidence of recent testing?" | "ODME monthly test must be done and recorded. Proper print outs should be available, C/O should be able to demonstrate the ODME operation. All data feed to ODME must be working." | C/O |
| 6.29 | "If the ODME has not been operational, was the fact recorded in the Oil Record Book?" | "The date and time when the failure occurred and the date and time when the system was made operational again, together with the reason for the failure should be recorded in the Oil Record Book. Inform office immediately if ODME malfunctions." | C/O |
| 6.30 | Does the operator have an approved ballast water and sediments management plan and are records being maintained of all ballast water exchanges? | Ensure Ballast Water Record Book is correctly filled. | C/O |
| 6.31 | Can the vessel check or sample segregated ballast prior to deballasting and are they free from oil. | "The ballast sampling points must be used (the bolts are not painted/not opened up for long time) by sampler or visual (if possible) prior deballasting and recorded in the ballast record book, an entry that water was clean." | C/O |
| 6.32 | Are the engine room bilge oily water pumping and disposal arrangements in good order? | "A direct connection to overboard discharge is not acceptable. OWS must be working properly, CE and 2E must ab able to demonstrate the OWS operation with 15 ppm alarm and three way valve functioning. Data retreival procedure must be known to CE and 2E." | C/O |
| 6.33 | "Are emergency bilge pumping arrangements ready for immediate use; is the emergency bilge suction clearly identified and, where fitted, is the emergency overboard discharge valve provided with a notice warning against accidental opening?" | "The emergency bilge suction valve should be readily accessible and clearly marked as to its purpose, the seal records shall be maintained for all ER bilge suction valves. These valve shall be secured with plastic Epic seal which can be easily removed in case of an emg." | C/E |
| 6.34 | Are dedicated sludge pumps free from any connection to a direct overboard discharge? | "Piping to and from sludge tanks shall have no direct connection overboard, other than the standard discharge connection." | C/E |
| 6.35 | Is the oily water separator in good order? | "Inspectors should confirm that the oily water separator piping has not been altered, physically by-passed or has been fitted with connections to by-pass the unit and it should be verified that that the sensing equipment has not been interfered with. A demonstration should be requested to determine how the oil content alarm is tested to prove satisfactory operation and familiarity of the crew with the equipment. Failure of Oil Filtering Equipment should be recorded in the Oil Record Book, Part I" | C/E |
| 6.36 | Are specific warning notices posted to safeguard against the accidental opening of the overboard discharge valve from the oily water separator? | A poster prohibited the O/B valve operation without express authority of CE and/or Master. | C/E |
| 6.37 | "If the oily water separator is not fitted with an automatic stopping device, do entries in the Oil Record Book Part 1 indicate that it has not been used in a Special Area?" | "This is very critical, please ensure OWS is not used in special areas if auto stop is not fitted." | C/E |
| 6.38 | Are the arrangements for the disposal of steering compartment oily bilge water adequate? | "There should be preventive measures to stop accidental discharge from steering gear room floor. A notice must also be posted near the valves, the other option is to have the discharge in ER bilges." | C/E |
| 6.39 | Does the vessel have a garbage management plan and garbage record book and is the garbage record book being correctly completed? | "the garbage record book shall have proper entries and receipts for shore disposal must be readily available. Be careful with Cooking oil disposal entry, it must be disposed off either to shore or ER waste oil tank and both entries should be done." | C/O |
| 6.40 | Does the vessel have adequate garbage storage and disposal facilities? | Ensure garbage bins are adequate and kept neat/tidy. | C/O |
| 6.41 | Has the vessel a Ship Energy Efficiency Management Plan (SEEMP)? | Ensure SEEMP is kept ready for inspector sighting. | Master |
| 7.2 | Is the hull free from visible structural defects that warrant further investigation? | Have a quick check on Class Survey Status Record. | Master |
| 7.7 | "Are procedures in place to carry out regular inspections of cargo and ballast tanks, void spaces, trunks and cofferdams by the vessel’s personnel and are records maintained?" | Ballast tanks are inspected six monthly and cargo tanks are inspected DD to DD or as required during grade change. Kindly ensure proper inspection reports are available in IMS standard form. | C/O and Master |
| 8.1 | "Is the vessel provided with operator’s policy statements, guidance and procedures, including information on maximum loading rates and venting capacities with regard to safe cargo operations?" | "CCR must have basic information displayed e.g. permissible loading rates, venting capacity, pipeline schematic diagram, cargo pumps performance curves and information, precautions against staic electricity." | C/O |
| 8.4 | "Is a written procedure provided for the safe handling of heavy weather ballast in cargo tanks on segregated ballast tankers?" | Ensure proper ORB entires are done if heavy weather ballast was taken on board. | C/O |
| 8.6 | Are there records indicating that the operational accuracy of the load computer is tested regularly? | Annual checks must be done by Class during annual survey. Monthly checks are required on board by C/O. Compare the data with test conditions given in the loadicator manual. | C/O |
| 8.7 | Is the stress and stability information included with the cargo plan and are any limitations understood by the cargo watch officers? | "A copy of stability condition for arrival, 25%, 50%, 75% and dep must be available with cargo plan and OOWs must be aware of the limitations. A quick comparison of actual condition with planned condition should be done and recorded." | C/O |
| 8.8 | Is the vessel free of inherent intact stability problems? | "if the vessel has U shape tanks then ensure a note about vessel stability is posted in CCR and all deck officers are aware of it. The cargo plan shall also take into account this criteria, do not have two U-shaped tanks being worked out at same time." | C/O |
| 8.9 | Are Damage Stability Verification Guidelines available and can the Master demonstrate that the vessel is normally loaded in accordance with the Stability Information Booklet (SIB)? | There should not be any condition where stability codition is not complying/result not good. | C/O |
| 8.10 | Is the Master aware of the worst damage stability condition in the stability book? | The worst damage stability condition should be marked and senior deck officers must be aware of it. | Master |
| 8.11 | "Do the operator’s operating manuals include procedures for restoring stability in case of unstable conditions developing during cargo operations, where applicable?" | "Usually this is not applicable on our tankers. The procedures listed in the Operating Manual must be identical to those posted and practiced (Q8.8 above, refers)." | C/O |
| 8.12 | "Where applicable, are officers aware of the dangers of free surface effects and of the possibility of structural damage caused by sloshing in cargo tanks?" | Ensure all deck officers are aware of this phenomenon. | C/O |
| 8.13 | Are cargo and/or ballast tanks free of sloshing or other restrictions? | C/O | |
| 8.14 | "Are all officers familiar with the cargo system, including emergency discharge arrangements?" | This should include bypassing lines in PR and using pumps with different permutation and combination. | C/O |
| 8.15 | 8.15 Are all officers familiar with the carriage requirements for the cargoes on board? | "All officers must know the toxicity hazard, elecrtostatic and handling high density cargoes. Basics of : cargo load/discharge operations, sampling, IG usage, SOPEP/Oil Spill response ad emg stop." | C/O |
| 8.16 | Has a cargo plan been prepared and does it contain a detailed sequence of cargo and ballast transfer and has it been signed by the watch officers? | Ensure the plan is prepared on company format and verified by the Master. All officers must be briefed and sign the plan. | C/O |
| 8.17 | Are cargo operations being carried out and logged in accordance with the plan? | "The log must include details of all major events including starting and stopping of main cargo and ballast pumps, tanks being worked and any deviations from the original plan." | C/O |
| 8.18 | "Are all officers aware of the emergency procedures for dealing with leakage, spillage or fire involving the cargo?" | C/O | |
| 8.19 | Is the verbal communication between the ship and the shore adequate? | Have proper entires in the SSSCL and cargo log about ship/shore communication. | C/O |
| 8.20 | "Are the cargo, ballast and stripping pumps, eductors and their associated instrumentation and controls including temperature monitoring, in good order and is there recorded evidence of regular testing?" | The requirement is to provide an alarm. There is no requirement for temperatures to be displayed or for a high temperature trip to operate Cargo pump bearings must not have temporary cooling fitted. Ensure these alarms are checked and recorded. | C/O |
| 8.21 | "Are the cargo lines, vapour lines and inert gas lines in good order and is there recorded evidence of regular testing?" | "A vessel's 'Oil Transfer System' should be tested to 100% of their rated working pressure (Sometimes referred to as Maximum Allowable Working Pressure - MAWP) at least annually. 'Oil Transfer Systems' should be tested to 1.5 times their rated working pressure at least twice within any five-year period. Pipelines should be marked with the date of test and the test pressure. Pressure testing should be a hydrostatic test, pressure testing using compressed air or inert gas is not acceptable. Also ensure RA and cold work permit is issued for the test." | C/O |
| 8.22 | Is the cargo pump emergency shutdown system in good order and is there recorded evidence of regular testing? | These must be tested duirng pressure testing of cargo pipelines and/or duirng pre-arrival checks. | C/O |
| 8.23 | Are the cargo and ballast system valves in good order and is there recorded evidence of regular testing? | The PMS schedule of cargo and ballast tanks must be followed and available for inspector quick check. | C/O |
| 8.24 | "Are the cargo system ullage gauges, vapour locks and UTI tapes in good order and is there recorded evidence of regular testing?" | All checks carried out on these system must be recorded on company checklists. UTI must have annual shore | C/O |
| 8.25 | Are the remote and local temperature and pressure sensors and gauges in good order and is there recorded evidence of regular testing? | Ensure all pressure and temp gauges are checked regularly and records maintained. | C/O |
| 8.26 | Are the cargo tank high level and overflow alarms in good order and is there recorded evidence of regular testing? | High Level and High High Level alarms must be set and switched on during all cargo operations. These must be checked and recorded duirng pre-arrival. | C/O |
| 8.27 | "Where fitted and in use, is the condition of the cargo tank heating system satisfactory, is it regularly tested and is any observation tank free of oil?" | Ensure steam lines are pressure tested and test certificate is available. There should not be oil layer on the hot well surface. | C/O |
| 8.28 | "If fixed tank gauges are not fitted, are sufficient portable tapes provided to simultaneously gauge each tank being worked, if used with vapour locks are they calibrated?" | Ensure all UTI/MMC/Portable tapes are proeprly working and annual calibration and checks are done. A certificate should be available. | C/O |
| 8.29 | "If the vessel is handling volatile or toxic cargoes, is it operating in a closed condition?" | The closed ullage system shall be operating normally. | C/O |
| 8.30 | Is the vessel provided with an approved vapour control system? | Keep VECS ready for Inspector sighting. | C/O |
| 8.31 | "Do tank hatches, tank cleaning apertures and sighting ports appear to be liquid and gas tight?" | "Ensure no oil weeps around the tank domes, manholes/hatch covers and ullage ports. Clean these prior inspection." | C/O |
| 8.32 | Is the cargo venting system in good order and being operated correctly? | "The condition of p/v valves, mast risers, vent stacks, vapour lines, vacuum valves and flame screens must be good with no obvious signs of leaks." | C/O |
| 8.33 | Are SOLAS secondary venting requirements being complied with? | Secondary means must be provided or else tank pressure sensors are fitted. Cargo tank pressure sensors must be working and alarms set for over and under presserization. The high alarm settings should be set at 10% above normal pressure valves and low alarm should be set for alarm above zero pressure. | C/O |
| 8.34 | "If stop valves are fitted which permit isolation of individual tanks from the common venting system, are they provided with positive locking arrangements and are the keys under the control of the person in overall charge of the cargo transfer?" | "Where the arrangements are combined with other cargo tanks, either stop valves or other acceptable means shall be provided to isolate each cargo tank. Where stop valves are fitted, they shall be provided with locking arrangements which shall be under the control of the responsible ship's officer. There shall be clear visual indication of the operational status of the valves." | C/O |
| 8.35 | "Are the P/V valves in good order, inspected and cleaned as part of a regular planned maintenance routine and are there records to support this?" | PV valves should be checked for free movement prior each cargo operation and records must be maintained. | C/O |
| 8.37 | Was the inert gas system in use and operating satisfactorily at the time of the inspection? | Applicable during discharging. | C/O |
| 8.38 | Is a log kept of inert gas operations? | The vessel can keep a soft copy of log however past data should be available. | C/O |
| 8.39 | "Are records maintained of equipment maintenance, including the overhaul of the non-return valve?" | Deck Seal and NR valve must be in good working condition and records manitained of routine maintenance and checks. | C/O |
| 8.40 | "Is an operator’s policy provided that complies with IMO guidelines in case of failure of the inert gas system and do the master, chief officer and the officers standing cargo watches understand this?" | C/O Standing orders must include a para on emg discharge procedure/shore supply of IG. | C/O |
| 8.41 | "Is the inert gas system including instrumentation, alarms, trips and pressure and oxygen recorders, in good order?" | "Ensure no alarms in the IGS, PMS done. Check the recorder/graph is in good condition." | C/O |
| 8.42 | Is the Oxygen content of the inert gas delivery at or below 5%? | O2 high level alarm must be working proeprly and content shall be less than 5%. | 2/E |
| 8.43 | Are the vapour spaces in the cargo tanks being maintained at positive pressure? | Cargo tanks must be under positive pressure. | C/O |
| 8.44 | Is the oxygen content in the cargo tanks below a maximum of 8%? | C/O to enusre no ingress of fresh air/O2 in the cargo tanks. | C/O |
| 8.45 | Was the fixed oxygen analyser calibrated immediately prior to use of the inert gas system? | this should be done not more than 24 hours prior starting IGS. | 2/E |
| 8.46 | "Do the readings on the local, bridge and cargo control room oxygen and pressure recorders, where fitted, agree?" | Check local/CCR and bridge IG pressure readings and must coincide. | 2/E |
| 8.47 | Is the liquid level in the deck seal correct and clearly visible? | the glass should be clean and water level must be seen easily. | 2/E |
| 8.48 | Does the P/V breaker appear to be in good order? | "Anti freeze must be added to achieve desired level, the gauge glass must be cleaned." | 2/E |
| 8.49 | Can double hull spaces be inerted? | Ensure connections/chute are maintained in good condition. | C/O |
| 8.51 | "If crude oil washing is being carried out are the tanks being Crude oil washed in accordance with IMO requirements?" | Approx. 25% of cargo tanks shall be crude oil washed for sludge control on rotational basis during every discharge. The tank dedicated for heavy weather ballast must be COW duirng every discharge. | C/O |
| 8.52 | Is an approved Crude Oil Washing Operations and Equipment Manual provided? | for crude oil tankers. | C/O |
| 8.53 | "If the vessel is crude oil washing, has a crude oil washing plan and checklist been completed and is it being followed?" | "Ensure all OOWs have gone through the COW plan, COW checklists are followed correctly and checks carried out." | C/O |
| 8.54 | Is the person in charge of COW operations suitably qualified? | "C/O must personally be present and supervise the COW; in case of fresh C/O, Master must also be present during the COW." | C/O |
| 8.55 | Do records indicate that the crude oil washing system was pressure tested prior to use? | This should be part of pre-arrival COW checklist and a proper record should be maintained. | C/O |
| 8.56 | Do records indicate that oxygen readings of the tanks to be crude oil washed have been checked by portable meter and found to be within maximum permissible limits? | Ensure previous COW checklists are properly done and filed/available for review. | C/O |
| 8.57 | Are crude oil washing line pressure gauges working? | Confirm working condition and have annual calibration/checks on all pressure gauges on COW line. | C/O |
| 8.58 | "Is the tank cleaning heater, where fitted, effectively isolated from the crude oil washing line?" | "If applicable, kindly ensure have a positive segregation either by blank or spool piece removal." | C/O |
| 8.59 | Are any hydrant-type connections on the crude oil washing lines securely sealed? | Ensure these are blanked as not used usually. | C/O |
| 8.60 | Are records maintained of previous COW operations? | "These are available in ORB-2, ensure ntries are properly done and cross checked by Master prior signing." | C/O |
| 8.69 | Are the manifolds in good order? | Ensure manifold details in HVPQ are correct and meeting OCIMF standard requirements. | C/O |
| 8.70 | Are manifold pressure gauges fitted outboard of the manifold valves on both sides of the vessel and are they in good order? | MF valves must not be leaking and checked during pre-arrival pressure test. The gauge covers shall be removed and constant checks must be done on off shore manifold. | C/O |
| 8.71 | Are manifold blank flanges of an equivalent rating to that of the manifold pipelines? | Same ANSI standards blank should be used and fully bolted. | C/O |
| 8.72 | "If the vessel is fitted with vapour return manifolds, are they in good order?" | "check the vapour manifold is maintained in good condition, valves exrcised regularly. Painted yellow atleast one meter length and marked as VAPOUR, A a cylinderical stud shall be availbale at m/f face." | C/O |
| 8.73 | "If the vapour return manifolds are designed for use at single buoy moorings, do they comply with requirements?" | C/O | |
| 8.74 | "Does the vessel’s piping system appear to be free of unauthorised inter-connections between cargo, bunker and ballast systems?" | "Strictly no alterations of any type is allowed, not even temporary." | C/O |
| 8.75 | "On vessels with pump rooms, are they free of evidence of significant leaks from machinery, pipework, valve glands and instrumentation?" | "The PR bilges must be kept dry at all times, check and arrest if any leakages from COPs, Stripper pump, valves, glands etc." | C/O |
| 8.76 | "Are bulkhead seals gas tight and, if required, well lubricated?" | AUS pump seals must be well lubricated and ags tight at ER bulkhead penetration. | C/O |
| 8.77 | Is the cargo pump room gas monitoring system in good order and regularly checked? | "LEL alarm to be set at 10%, all sample points must be clearly identifiable and checked regularly with span gas/records must be available." | C/O |
| 8.78 | "Are pumprooms clean, tidy and free of combustible materials and are the bilges free of Cargo Product?" | A final round into the PR prior vessel arrival into the port by C/O. | C/O |
| 8.79 | Is the level of lighting in the pump room adequate? | A quick round in the PR by responsible engineer after vessel is made fast. This is to avoid last minute surprises such as bulbs fused because of vibration etc. | 2/E |
| 8.81 | "Are all cargo cranes and other lifting equipment properly marked and has periodical testing and inspection been carried out? " | Five yearly load test and annual inspection by Class for equipment (SWL >1 MT). Ensure SWL marking is available at block as well. The safey locking latch must be wotking in good condition/the hook needs to be secured with soft rope. Is emg stop of crane properly marked and crew is aware of it. | C/O and C/E |
| 8.82 | Are winches associated with lifting equipment in good order? | Usually NA for our fleet. | C/O and C/E |
| 8.83 | "If the ship has a single centreline mounted crane at the manifold, does it carry a full set of spare hydraulic hoses for the crane?" | CE must be aware of it and inventory maintained. | C/E |
| 8.84 | Are operator’s procedures provided for ship to ship operations? | Approved STS plan must be readily available for Inspector sighting. | Master |
| 8.85 | Are sufficient closed fairleads and mooring bitts provided? | C/O | |
| 8.86 | Are ship-to-ship transfer checklists completed? | "All five checklist of each operation must be completed, signed and filed properly." | C/O |
| 8.87 | "If a ship-to-ship transfer was in progress during the inspection, was it conducted in accordance with the recommendations of the OCIMF/ICS STS Transfer Guide?" | C/O | |
| 8.1 | "Is the vessel provided with operator’s policy statements, guidance and procedures, including information on maximum loading rates and venting capacities with regard to safe cargo operations?" | "CCR must have basic information displayed e.g. permissible loading rates, venting capacity, pipeline schematic diagram, cargo pumps performance curves and information, precautions against staic electricity." | C/O |
| 8.2 | Is information readily available on maximum loading rates? | The poster should be available in CCR and all deck officers must be aware of the max rate. | C/O |
| 8.3 | Is information on cargo loading limitations available? | Max limit - 98% at reference temp/Posters available in CCR. Have reference temp definition displayed in CCR. All deck officers must know the definition. | C/O |
| 8.4 | "Are legible and up to date pipeline and/or mimic diagrams of the cargo, inert gas and venting systems as applicable, available in the cargo control area?" | This is usually available in CCR area/ensure OOWs are aware of it. | C/O |
| 8.5 | Is there a Procedures and Arrangements Manual available where dual code cargoes are carried? | A copy must be kept ready with Master for Inspector sighting. | C/O |
| 8.6 | Is the Cargo Record Book correctly completed and up to date? | "Kept with Master, ensure entries are done as and when cargo operations are done/up to date." | C/O |
| 8.7 | "Have stability calculations and, where applicable, stress calculations, been performed for the current cargo operation?" | "Cargo plan is to draw on company form and have at least five stages (arrival, 25, 50, 75% and final) stress and stability calculations done." | C/O |
| 8.8 | Is the stress and stability information included with the cargo plan and are any limitations understood by the cargo watch officers? | If vessel has stability issue with regards to U shape tanks during loading/discharging then it must be included in the cargo plan and OOWs must be aware of it. A separate poster to this effect should be displayed in the CCR. | C/O |
| 8.9 | Are damage stability guidelines available? | "the booklet shall be kept ready Additionally, the loadicator will have damage stability and calculations." | C/O |
| 8.10 | Is the Master aware of the worst damage stability condition in the stability book? | Please check and mark it in the booklet for future reference as well. | Master |
| 8.11 | Is the vessel free of inherent intact stability problems? | "Please see 8.8, ensure instructions are available/posted in CCR should the vessel has inherent stability problems." | C/O |
| 8.12 | "If a loading computer or programme is in use, is it class approved?" | Ensure monthly checks on the test condition are done/not on the stability booklet conditions. | C/O |
| 8.13 | Are there records indicating that the operational accuracy of the load computer is tested regularly? | Class must check and verify the conditions during annuals and special surveys. The test condition must be fed manually instead of retrieving stored condition. | C/O |
| 8.14 | "Are longitudinal stresses, where applicable, maintained within design limits throughout?" | "usually NA for our vessels, confirm that stresses are withn allowable range at alltimes." | C/O |
| 8.19 | Are all officers familiar with the cargo system? | A basic understanding of cargo system within the deck team is essential. | C/O |
| 8.20 | Are all officers familiar with the carriage requirements for the cargoes on board? | "IGC, SIGTTO guidelines, min cargo temp, ESD, hazards associated with cargo, X, Y, Z and OS category of cargoes, high density cargoe-VCM, self-reactive, polymerisation, inhibitor." | C/O |
| 8.21 | "Is the chief officer familiar with the term ‘reference temperature’ and has it been determined for this cargo?" | Have Reference Temp definition as poster available in CCR for easy reference. | C/O |
| 8.22 | "When an unfamiliar gas cargo is to be carried, is there a procedure to review the safety aspects and handling procedures?" | Crago plan must be prepared on company form LPG-17. The C/O must be aware of Gas Carrier Manual and specific requirement for uncommon cargoes. | C/O |
| 8.23 | Is a cargo compatibility chart available? | Is the SIGTTO compatibility chart available/posted in CCR? | C/O |
| 8.24 | Has a cargo handling plan been prepared which provides a detailed sequence of cargo and ballast transfer? | Crago plan must be prepared on company form LPG-17. | C/O |
| 8.25 | Has the cargo plan been signed by the watch officers to indicate their understanding of it? | "Ensure cargo meeting is done and recorded in log book, cargo plan must be signed by all OOWs and approved by Master." | C/O |
| 8.26 | Are cargo operations being carried out and logged in accordance with the plan? | Gas Log must be completed as accurately and detailed as possible. | C/O |
| 8.27 | "If the cargo is required to be inhibited, is the required information available?" | "Have the inhibitor certificate (for Butadiene, VCM, Isoprene) from load port positively." | C/O |
| 8.28 | "Are all officers aware of the emergency procedures for dealing with leakage, spillage or fire involving the cargo?" | C/O must include standard instructions in his standing orders/all OOWs must be aware of these. | C/O |
| 8.29 | "Do officers understand the principles involved when cargo and booster pumps and cargo heaters, where fitted, are lined up in series?" | Basics of cargo operations/all OOWs to quickly glance through GCM relevant chapter. | C/O |
| 8.31 | Is the verbal communication between the ship and the shore adequate? | Proper entries in SSSCL. | C/O |
| 8.32 | "If refrigerated cargoes are carried, is a means of hydrate control provided and is a supply of freezing depressant maintained on-board?" | NA for fully pressure vessels. | C/O |
| 8.33 | "Are the Cargo, booster, ballast and stripping pumps, eductors and their associated instrumentation and controls, where fitted, in good order and is there evidence of regular testing?" | CE to ensure all test/checks records are available. | C/O |
| 8.34 | "Are the Cargo heater and/or vaporiser, where fitted, in good order and is there evidence of regular testing" | "the last pressure test of cargo heater must be stencilled, also ensure cold work permit and RA is done during the pressure test." | C/O |
| 8.35 | "Are the Cargo, Vapour and Inert Gas lines in good order?" | "Routine pressure tests are not required/pressure test done in yard (during DD) should be sufficient. However as our procedures require pressure testing, kindly ensure cargo [liquid and vapour] lines are pressure tested once a year to normal working pressure. Ensure cold work permit and RA is issued for pressure testing." | C/O |
| 8.36 | Is the Cargo pump emergency shutdown system in good order and is there evidence of regular testing? | Keep a proper record in C/O file of ESD testing and manifold valve closing time. | C/O |
| 8.37 | Are the Cargo and ballast system valves in good order and is there evidence of regular testing? | Ensure PMS is up to date and this routine is done/attended. | C/O |
| 8.38 | "Are the Cargo system tank pressure, temperature, and level gauges in good order and is there evidence of regular testing?" | Annual calibration of all pressure and temp gauges must be done on board and certificates available. The standard pressure and temp calibrator are to tested/checked ashore annually. | C/O |
| 8.39 | "Are the Remote and local temperature and pressure sensors and gauges, in good order and is there evidence of regular testing?" | "Same as 8.38, also enusre regular checks (remote and local) are done duirng cargo operations and recorded." | C/O |
| 8.40 | Are the Cargo tank high level and overflow alarms in good order and is there evidence of regular testing? | "These are tested prior each cargo operation as part of pre-arrival checks, have records of such testing." | C/O |
| 8.41 | Are pump and booster pump mechanical seals free of oil leaks? | Check during the operation for any leaks. | C/O |
| 8.42 | Is an emergency discharge method available? | "by pressurising the cargo tank, C/O must be aware of this method and line up." | C/O |
| 8.43 | Are tank domes and associated fittings in good order and free from corrosion? | "there should not be any obvious signs of corrosion, these must be maintained in good condition and appearance." | C/O |
| 8.44 | "Is the cargo system, including fittings on the tank domes, free of leaks?" | Carry out soap bubble test prior every cargo operation and enusre no leaks. | C/O |
| 8.45 | Are sample lines provided for both liquid and vapour and are they valved and capped? | Ensure lines are caped after use and clsoed loop sampling hose is available on board and used. | C/O |
| 8.48 | "Where cargo or vapour lines are isolated from the structure, are joints electrically bonded?" | Check the electrical bonding strips/wires are intact and available at all joints. | C/O |
| 8.49 | Are cargo and vapour line expansion arrangements in good order? | Chcek the MARVS line bellows for any material deterioration/failure. | C/O |
| 8.50 | Are liquid and vapour lines free to move inside their clamps? | U clamps must be in good condition and regularly attended. | C/O |
| 8.51 | Are pipeline drains and stub pieces valved and capped and in good order? | Kindly have a quick check on drain lines. | C/O |
| 8.52 | Are cargo line and system relief valves in good order? | Ensure no leaks in relief valves. Five yearly checks are done in yard and certificates are available. | C/O |
| 8.53 | Are cargo pipelines free of screwed-in connections? | Screwed couplings are not allowed except dia of 25 mm or less. | C/O |
| 8.54 | Is the cargo tank high level alarm system independent of both the gauging devices and the overflow-control alarm system? | "Overflow alarm must be able to set off the ESD, should be checked during pre-arrival and recorded." | C/O |
| 8.55 | "Are there records of the calibration of key cargo instrumentation, including temperature and pressure gauges?" | Have calibration certs handy/available as per trading cert file-2. Also ensure remote and local readings are cross checked and recorded. | C/O |
| 8.56 | "If slip tubes are fitted, are they for use only in emergencies?" | A stencil must be posted for emg use only at the tank dome. The slip tubes cannot be used if carrying toxic cargo. C/O and OOWs must be aware of this limitation. | C/O |
| 8.57 | Is the high level alarm system operated during both loading and discharging operations? | "NA for our vessels, however ensure that high level and high-high level alarms are on during cargo operations." | C/O |
| 8.58 | "Are the cargo tank high level alarms independent of the gauging system and in the case of IGC vessels, also independent of the high level shut-down (overflow control) system?" | Same as 8.54. | C/O |
| 8.59 | "If the high level and/or shut-down systems can be overridden by a key switch, is there a written procedure detailing under what circumstances and by whom the system may be overridden?" | "the overriding system must be known to all deck officer, a notice should be posted in CCR that system can be overridden under exceptional circumstances and under dierct supervision from Master." | C/O |
| 8.62 | Are the compressor and motor rooms clean and free of combustible material? | Ensure proper cleanliness in these spaces. | C/O |
| 8.63 | "Are the bulkhead seals between the compressor room and the motor room gas tight and well lubricated?" | Ensure no oil leakages in the shaft bearings of compressors and vent fans. | C/O |
| 8.64 | Is the compressor room free of gas leaks? | all cargo lines must be drained and should not be under pressure. | C/O |
| 8.65 | "Is the compressor room well-lit and are electrical fittings suitable for use in gas-hazardous areas and in good order?" | "No busted lights, ask junior engineer to quickly check the lights after berthing. " | 2/E |
| 8.66 | Is the compressor room ventilation system maintaining negative pressure? | "the vent fan should be running at all times duirng cargo operations, no abnormal noise. The Cargo compressor room entry permit must be issued at the commencement of cargo operation and remain valid through out during the operation. The compressor room door must be kept closed at all times." | C/E |
| 8.67 | Is the motor room ventilation system maintaining positive pressure and operating satisfactorily? | The motor room should also be running duirng the cargo operation and the room door must be kept closed. | C/E |
| 8.71 | Is the gas detection equipment in good order? | "Monthly and yearly schdeule must be done and records available, ensure no alarms in the system. The system must be run in Auto scanning mode." | C/O |
| 8.72 | Are fixed gas detector sample points fitted at the appropriate level for the cargo being carried? | All our vessels have sensors at low level/NA. | C/O |
| 8.82 | "Is the inert gas system and/or storage and associated pipework, where fitted, in good order?" | "N2 gen is in good working condition, tested monthly as per PMS and records maintained." | C/E |
| 8.83 | Are suitable arrangements provided to prevent the backflow of cargo vapour into the inert gas system? | The relief valve settings change procedures must be known to C/O and instructions posted in CCR. | C/O |
| 8.84 | "Have the safety relief valves been tested, are the test certificates on-board and are officers aware of their settings?" | "Relief valve settings can be changed only under direct supervision of Master, have a notice posted in the CCR. Proepr records must be maintained if carrying out change in relief valve setting." | C/O |
| 8.85 | Are there adequate procedures for the changing of the relief valve set pressure? | Covered in 8.83. | C/O |
| 8.86 | "If the cargo tank safety relief valve settings can be altered, are the appropriate settings being used for the cargo carried and are the current settings prominently displayed in the cargo control position and at the valves?" | Confirm MARVS setting for cargo as per CoF. | C/O |
| 8.87 | Is the cargo vent system in good order? | "All drain lines valves must be closed, the flush tank alarm should be working, tested and recorded." | C/O |
| 8.88 | "Are vent outlet protective or flame screens fitted as required and are there records of their regular inspection?" | "check that vessel is using ordinary flame screens unless required protective screen for a designated cargo as required by CoF ( Isoprene, Pentanes and Pentene) Ch -19 Column-i. C/O to be aware of specific screens availablity on board." | C/O |
| 8.89 | "Is there a liquid sensor in the liquid pressure relief valve collecting tank or, if not fitted, in the vent mast?" | Flush tank high alarm must be working properly/tested and recorded. | C/O |
| 8.90 | "Are fire extinguishing systems on the vent masts, where fitted, in good order and operational?" | "N2 injection is available, check the connection/fittings from bottle to vent mast." | C/O |
| 8.91 | Is the emergency shutdown (ESD) system fully operational? | Checks are done during pre-arrival and recorded/OOWs and deck crew must be aware of ESD locations. | C/O |
| 8.92 | Are personnel aware of the requirements for the ESD system? | All deck crew to be aware of ESD activation points. | C/O |
| 8.93 | Are there at least two remote positions where the ESD system can be manually activated? | Ship design. | C/O |
| 8.94 | Is the ESD system designed to fail-closed? | Emergency shut-down valves should be of the fail-closed (closed on loss of power) type and be capable of local manual closing operation. | C/O |
| 8.95 | Is the ESD system tested prior to cargo transfer and are records maintained? | All ESD points must be tested in rotation and records maintained. | C/O |
| 8.96 | "Are all manifold valves and tank filling valves, if they form part of the emergency shutdown system, tested and timed to close within 30 seconds?" | Manifold ESD valve close timingis checked and recorded (must be less than 30 sec). Cargo pumps and compressor should also shut down if ESD is activated. | C/O |
| 8.97 | Are fusible plugs fitted on the liquid domes and in the vicinity of the manifolds and are they in good order? | Fusible elements should not be painted over as this might affect the temperature at which they will operate. | C/O |
| 8.101 | Are manifold pressure gauges fitted outboard of the manifold valves and are they in good order? | Pressure gauges must be in good condition with valves open. All gauges cover should be removed during pre-arrival checks. | C/O |
| 8.102 | Are pressure gauges also fitted to the offshore manifolds and regularly checked during the discharge for manifold valve leakage? | "No pressure on the offshore side, deck duty to check at regular intervals." | C/O |
| 8.103 | Are manifold pressure gauges fitted with valves or cocks and do the connections provide protection against inadvertent unscrewing? | Check the design/connection. | C/O |
| 8.104 | Are all flange connections fully bolted? | Ensure the proper size blank is fitted on all unused lines and fully bolted. | C/O |
| 8.105 | Are manifold blank flanges of an equivalent rating to that of the manifold pipelines? | Same as 8.104. | C/O |
| 8.106 | Are the manifold valves and lines clearly marked as to whether they are liquid or vapour? | ensure stencils and colour coding. | C/O |
| 8.107 | Are the manifolds fitted with drain lines and purge points and are they valved and capped? | All drain lines must be closed and lashed. | C/O |
| 8.109 | "Are liquid spill arrangements adequate, taking into account the lowest temperature cargoes which the vessel is certified to carry?" | "few vessels still have portable spill tray, ensure this is placed below the manifold. The drip/spill tray is properly cleaned/dry and must be ready for immediate use." | C/O |
| 8.110 | Is suitable protective equipment available for all crew members engaged in cargo operations? | SEQ must be as per IGC and kept ready for immediate use. | 3/O |
| 8.111 | Are there at least two complete sets of safety equipment on board and are they in good order? | SEQ must be checked annually by shore and monthly by ship staff. | 3/O |
| 8.112 | "If the vessel has a cargo capacity greater than 5,000 m3, is the additional firemen's outfit carried?" | "All vessels comply, however have a quick check." | 3/O |
| 8.113 | Is the safety equipment correctly located? | these are usually kept at designated place/ the area must be clear and readily accesible. | 3/O |
| 8.114 | "Where required in vessels of a cargo capacity of 2,000 m3 and over, are the two additional sets of safety equipment on board?" | "All vessels comply, however have a quick check." | 3/O |
| 8.115 | "Where required are emergency escape sets provided for all personnel, plus two sets in the wheelhouse?" | No cannister/filter type respiratory protection is not allowed. Remove if still vailable on the vessel. | 3/O |
| 8.116 | Is the safety equipment required by the IGC Code examined by an expert annually and are records available? | Monthly inspection by ship staff/3/O and annual shore servicing. | 3/O |
| 8.117 | Is the safety equipment inspected on board monthly and are records available? | Monthly inspection by ship staff/3/O and records maintained. | 3/O |
| 8.118 | "Are decontamination showers and an eye-wash, where required, provided in suitably marked locations?" | Ensure there is sufficient pressure in the eye-wash and emg shower. Must be checked everytime during pre-arrival checks. | 3/O |
| 8.119 | Is the chemical dry powder system in good order? | "Annual service report must include agitation and powder analysis. The DCP hoses should be laid on the deck, DCP monitor must be in state of readiness, all boxes to be opened." | 3/O |
| 8.120 | Is the water spray system in good order? | Monthly tests are done and records maintained. | C/O |
| 8.121 | Are the cargo space smothering systems in good order? | PMS done for CO2 system in compressor room. | C/O |
| 8.123 | "Are all cargo derricks, cranes and other lifting equipment properly marked and has periodical testing and inspection been carried out?" | The lifting appliance register must be up to date. Rockig test report from the CE/Surveyor must be available. | C/O |
| 8.124 | Are winches associated with lifting equipment in good order? | C/O | |
| 9.1 | Are certificates available for all mooring ropes and wires? | "All mooring ropes shoould be tagged/marked and respective certificate is identified, available for quick checks." | C/O |
| 9.2 | "Do all mooring ropes and where fitted, mooring wire tails, meet OCIMF guidelines?" | "ensure only one type of mooring rope is used at one lead, no mixed moorings. Mooring tails should have 25% higher MBL than the mooring wire. All mooring lines and tails must follow standard EPIC mooring policy for maintenance and replacement as required. " | C/O |
| 9.3 | If one or more bow stoppers are fitted is a certificate attesting to the safe working load provided? | Bow chain stopper should be permanently marked with SWL and appropriate serial number/this is subject to priodical survey every five years. The vessel must also have manufacturer’s type-approval certificate. | C/O |
| 9.4 | "Are there records of the inspection and maintenance of mooring ropes, wires and equipment?" | Same as 9.1 and 9.2. | C/O |
| 9.5 | Is there a policy in place for the testing of winch brakes and are the results recorded? | the mooring winch brake should be tested for 60% of mooring rope MBL annually. If the brake holding capacity is too less than 60% of rope MBL then adjust the brake rendering at slihghtly lower than BHC. The 3rd layer of mooring rope should be taken into account while using the brake rendering force calculations for mooring winches without split drum. Keep the brake rendering cert handy. | C/O |
| 9.6 | Are moorings satisfactorily deployed and tended? | "Moorings should be regulary tended, all lines must have equal load and properly secured." | C/O |
| 9.7 | Are mooring lines secured to bitts and turned up correctly? | The recommended method of turning up a rope on bitts is to take one or two full turns around the leading post before figure of eighting. Mooring rope should never be secured to a warping drum. | C/O |
| 9.8 | "Are all powered mooring lines correctly reeled on drums, secured on brakes and winches out of gear." | "Our vessels do not have powered mooring winched, nevertheless Each OOW and C/O to confirm that all items are properly secured prior leaving the mooring station." | C/O |
| 9.9 | On split drum winches are all the lines made fast with no more than one layer on each tension side of the drum? | Mooring rope/wire must have single layer on split drum with at least four and half tunrs on split drum. | C/O |
| 9.10 | "If mooring tails are fitted to wires, do they have proper connecting links and are they correctly fitted?" | "The SWL of mooring link should be at least equal to mooring line, the eye of the tails must have a protective sheathing. Tonsberg have a straight pin and the tail should be connected to it; Mandal has a curved roller and the wire should be connected to it; Boss links can be connected in either direction." | C/O |
| 9.11 | "Are all mooring lines stowed neatly to minimise tripping hazards and are mooring areas clear and unobstructed?" | Good housekeeping in the mooring station/snap back zone markings not required. Ensure a stencil/notice is available stating that Mooring Area is a Hazardous Zone. | C/O |
| 9.12 | "Are mooring winches, including winch foundations in good order?" | "Ensure winches are maintained in good conditions, brake rendering markings are proper and brake rendering test is done annually." | C/O |
| 9.13 | "Do brake linings, drums and pins appear to be in good order?" | "Proper mooring winch maintenance is done, check lining thickness regularly and have record of routne tests." | C/O and C/E |
| 9.14 | "If mooring winches in a gas hazardous area are electrically powered, are motors Ex ‘d’ rated and have insulation tests carried out and results recorded." | "NA, all our vessels are hydraulic powered." | C/E |
| 9.15 | "Are mooring wires, ropes and synthetic tails in good order?" | "Splicing of ropes is accepted however ensure there are minimum five tucks. A careful check is required for mooring wires condition; If there are more than three broken wires in any strand, or five in any adjacent strands in a length of wire 10 times the diameter, the damaged part requires removal. Ensure mooring line routine/PMS is carried out records maintained." | C/O |
| 9.16 | "Are pedestal fairleads, roller fairleads and other rollers well-greased and free to turn and are bitts and chocks free of grooving?" | A simple check and see if all rollers are moving easily with hand. | C/O |
| 9.17 | Is mooring equipment marked with its SWL? | Check and confirm that all SWL marking is weld bead and painted in contrast colour. | C/O |
| 9.18 | "Are windlasses, anchors, locking bars and cables in good order and operating effectively?" | Anchors should be properly housed and no kinks in the anchor chain. | C/O |
| 9.19 | "Except whilst alongside, when locking bars should be in place, were the anchors cleared and ready for immediate use during port entry?" | Anchors not in use should be properly secured by brake and guillotine | C/O |
| 9.20 | Are bitter end securing arrangements unobstructed and outside the chain locker? | Have proper markings for bitter end. | C/O |
| 9.21 | Are the chain locker doors securely battened down? | Ensure chain lockers are properly sealed at all times. | C/O |
| 9.25 | Are emergency towing arrangements readily available for deployment at both ends of the vessel? | "For vessels > 20000 dwt, ensure the equipment is kept ready, buoy light is ok, the deployment instructions are available and regular drills/exercise are carried out. " | C/O |
| 9.26 | Does the vessel have on board Emergency Towing Procedures? | "Three sets of Emergency Towing Booklets must be available on vessel and located at Fwd station, cargo space/ship office and at bridge." | C/O |
| 10.1 | "Are instructions for operating the digital selective calling (DSC) and satellite communications equipment in an emergency clearly displayed?" | Check the GMDSS Console/these instructions must be posted and easily accesible/near emg radio light. | 2/O |
| 10.2 | Are the vessel’s call sign and Inmarsat ship station identity clearly marked on the radio installation? | A quick glance. | 2/O |
| 10.3 | Can officers demonstrate a satisfactory understanding of how to operate the equipment in an emergency? | "designated emg radio operator is 3/O, ensure he is aware of communications in case of emg. How to send designated/undesignated distress alert? DC Power supply ok." | 2/O |
| 10.4 | Are officers aware of the function of the ship security alert system and how it operates? | Do not show the SSAS button location and mention any other details to the inspector/the purpose of SSAS must be only told. | 2/O |
| 10.5 | Has a qualified person been designated to handle distress communications? | "Designated emg radio operator is 3/O, do not confuse with 2/O as he is responsible for GMDSS during normal times including maintenance." | 2/O |
| 10.6 | Are the periodical tests of communications equipment being carried out as required? | "All GMDSS equipment to be tested as required e.g. daily, weekly, annually and records maintained. The MF/HF DSC test must be done with shore station on various frequencies with ACK BQ." | 2/O |
| 10.7 | Is the Radio Log being maintained correctly? | "ensure all details are correctly filled in, e.g. pre-departure tests, receipt of distress/urgency messages and subsequent action, checks on the batteries, on/off load, details of GOC, test results daily/weekly/monthly." | 2/O |
| 10.8 | "If applicable, is the emergency radio battery log up to date?" | Ensure battery load/drain test is done once a year when vessel is not at sea as described in procedures. | 3/E |
| 10.9 | Is there a maintenance programme in place to ensure availability of the radio equipment? | "we have duplication of equipment and shore based maintenance system, display the shore based contract." | 2/O |
| 10.10 | Is the communications equipment in good order? | As per form R. | 2/O |
| 10.11 | "Is the satellite EPIRB fitted, armed and labelled correctly and inspected in accordance with the manufacturer’s requirements?" | "Annual tested by shore technician and cert issued along with Cargo Ship Safety Radio survey, have performance report handy. The HRU must not be expired and renewed every two years. Chcek self-test." | 3/O |
| 10.12 | Are radio emergency batteries in good order and fully charged? | Have proepr checks/test records. | 3/O |
| 10.13 | Are Lists of Radio Signals the latest edition and corrected up to date? | "3/O is responsible for maintaining these up to date, all NPs are moved into eNP, ensure these are corrected on back-up computer also." | 3/O |
| 10.14 | Is the vessel equipped with sufficient intrinsically safe portable radios for use on deck? | "Sufficient walkie talkies must be available, check antennae are not broken/poor condition. Have a quick check to ensure that these are EX type." | Master |
| 10.15 | Are survival craft portable VHF radios and Search and Rescue Locating Devices in good order and charged? | "At least three walkie talkie must be available, fully charged at all times and have three spare batteries with seals intact and not expired. Check SART annual tests are done and available. If freefall LB, one SART should be permanently kept inside the LB." | 3/O |
| 11.1 | Is the vessel provided with adequate operator’s instructions and procedures? | "Ensure all standard posters, FO change over procedures, UMS, Emg gen/black out etc. are posted and ER staff is aware of it." | C/E |
| 11.2 | Are the duties of the watch-standing officers and ratings clearly defined? | A generic work flow and work responsiblities chart to be posted in ECR. | C/E |
| 11.3 | If the machinery space is certified for unmanned operation is it being operated in that mode? | "Discuss with office if your vessel is UMS and not operating in UMS mode, other vessels - NA." | C/E |
| 11.4 | "If the machinery space is being operated manned, are there sufficient engineers on board?" | Usually NA for our vessels. | C/E |
| 11.5 | Has the Chief Engineer written his own standing orders and have the watch engineers countersigned the standing and night orders as read and understood? | "CE standing orders must be specific and counter signed by all engineers, generally posted in ECR. Night orders to be written daily irrespective whether vessel is at port or at sea." | C/E |
| 11.6 | "Are there documented procedures that address engine room entry requirements when operating in the UMS mode, and are the personnel on-board aware of these requirements?" | "Refer IMS- B UMS section, UMS checklist must be complied and filed. Bridge must be informed everytime whenever ER is manned/unmanned. A record of informing bridge must be maintained at the bridge." | C/E |
| 11.7 | "Is the dead man alarm system, where fitted, in good order and used as required?" | "The alarm must be tested, in good condition and records maintained." | C/E |
| 11.8 | Is the engine room log book adequately maintained? | "All details must be completed in the log book e.g. bunkering, internal transfer and major maintenance; CE to sign the ER log book daily." | 2/E |
| 11.9 | Are there procedures to restart essential equipment? | "ensure posters are available and engineers are aware of : rgeain power from emg to main swicthboard, charging air reservior for AE , restart ME, AE and boilers." | C/E |
| 11.10 | "Does the operator subscribe to a fuel, lubricating and hydraulic oil testing programme, and is there a procedure in place to take into account the results?" | "All machinery LO/hyd oil analysis to be done every four months and reports obtained. The follow-up post analysis must be delignetly done, while informing the office and records maintained. The record should also include ORB entry for manual collection of oil (if done) ." | C/E |
| 11.11 | Are detailed bunker transfer instructions available? | "The bunkering plan must be prepared on the company form and adhered to, duties should be clearly identified and well understood by the ER team. Do not plan for bunkering more than 85% of the tank capacity. The bunkering checklist needs to be completed properly e.g. one checklist per grade of oil, repetitive checks must be done, H2S/benzene checks, max transfer rate and pressure, communication with barge. A proepr RA must be prepared as well in accordance with company guidelines. A diagram for oil transfer must be readily available at manifold and with bunkering plan." | C/E |
| 11.12 | Is the vessel able to safely comply with SECA/ECA legislation or other local requirements regarding use of low sulphur fuels in boilers? | the boiler must be certified to use the low sulphur fuel wihtin the SECA area. | C/E |
| 11.13 | Are written instructions provided to control the change from residual to low-sulphur fuels? | the FO change over procedures must be available and used as whenever vessel trades in/out of SECA. A proper record of change over must be maintained in the ER log book with position and time. | C/E |
| 11.14 | Is a planned maintenance system being followed and is it up to date? | "CE, other engineers and deck officers to be well versed in PMS, no over due items, critical spares inventory is to be updated. CE should be able to pull out the maintenance history of chosen equipment. " | C/E |
| 11.15 | Is a comprehensive and up to date inventory of spare parts being maintained? | "All spares inventories must be kept up to date including critical spares, if any spares are pending notify office." | C/E |
| 11.16 | Is an engineer’s call alarm fitted and is it in good order and tested regularly and the results recorded? | "Routine checks must be done on Engineer's call and recorded, Inspector may wish to test the alarm." | 2/E |
| 11.17 | "Are emergency escape routes effectively marked, unobstructed and adequately lit?" | "The escape route must be marked appropriately espcially at the bottom/lower levels, use bright and flourescent colour for marking." | 2/E |
| 11.18 | Is the level of lighting in all areas of the engine room satisfactory? | Carefully check the lights and their covers; no missing/fused lights and cracked and broken covers are not acceptable. | 2/E |
| 11.19 | Do records indicate the regular testing of emergency equipment? | "Apart from ER weekly/monthly/quarterly checks ensure emg equipment the emergency fire pump, main fire and foam pumps, emergency air compressor, emergency generator, emergency generator switchboard, emergency steering,, emergency stops, engineers alarms and bilge ejectors are tested and in good working condition. Kindly ensure records are maintained." | 2/E |
| 11.20 | Is the fuel system fitted with valves that are capable of being closed from outside the machinery space and are they regularly tested and in good order? | QCV must be tested regularly and recorded. | 2/E |
| 11.21 | Are engine room emergency stops for ventilation fans clearly marked and do records indicate that they have been regularly tested? | Proper marking must be done; routine checks and records to be maintained. | C/E |
| 11.22 | Are diesel engine high and low pressure fuel delivery pipes adequately jacketed or screened? | External high pressure fuel delivery lines between the high pressure fuel pumps and fuel injectors shall be protected with a jacketed piping system capable of containing fuel from a high pressure line failure. | 2/E |
| 11.23 | "Are diesel engine exhausts and other hot surfaces in the vicinity of fuel, diesel, lubricating and hydraulic oil pipes protected against spray?" | Check the surrounding areas. | 2/E |
| 11.24 | "Are hot surfaces, particularly diesel engines, free of any evidence of fuel, diesel and lubricating oil?" | There should not be any leak or oil soaked lagging. | 2/E |
| 11.25 | Are purifier rooms and fuel and lubricating oil handling areas ventilated and clean? | "Ensure purifier rooms/area clear of any oil leaks and oily rags, the nevtilation must be running at all times." | 2/E |
| 11.26 | "If the vessel class notation allows UMS operation, are main engine bearing temperature monitors, or the crankcase oil mist detector, in good order?" | For UMS vessels only. Main engine bearing thermometer or crankcase oil mist detector must be in good condition. | 2/E |
| 11.27 | "Where hydraulic aggregate pumps are located within the main engine compartment, is an oil mist detector fitted?" | Depending upon the size of the main engine. | 2/E |
| 11.28 | "Are the main switchboard, alternators and other electrical equipment satisfactorily protected from water spray?" | "Ensure protective measures are in place if not part of ship design to protect water directly falling over switchboards, alternators and other electrical equipments." | 2/E |
| 11.29 | "Is deck insulation provided to the front and rear of medium power (i.e. 220V and above) electrical switchboards and is it in good order?" | Where necessary non-conducting mats or gratings shall be provided at the front and rear of the switchboard. The starter boxes inside the ER do not require insulation mats. | 2/E |
| 11.30 | "Are gauge glass closing devices on oil tanks of a self-closing, fail-safe type and not inhibited?" | Ensure these are not locked in open position. | 2/E |
| 11.31 | Are self-closing sounding devices to double bottom tanks in good order and closed? | Ensure self-clsoing springs are in good working condition and not locked in open condition. | 2/E |
| 11.32 | Is all moving machinery provided with effective guards where this presents a hazard? | "Guards must be in place and moving parts of machinery must be protected, have warning signs posted." | 2/E |
| 11.33 | Do engine room machine tools have adequate eye protection available? | "Ensure grinder/lathe machines have proper eye protection, posters available and posted in workshop." | 2/E |
| 11.34 | Are records maintained for the regular inspection and testing of lifting devices? | Ensure Annual inspection and checks records are available for ER overhead crane and pad eyes. | 2/E |
| 11.35 | Is an inspection and maintenance programme in place for other lifting equipment such as wire slings? | Strictly follow IMS procedures and follow Form TE 05F-Chain Blocks/Slings/Pad Eyes. All slings/chain blocks must be marked and tagged. No broken chains and all locking pins should be in place. | 2/E |
| 11.36 | "Is all loose gear in the machinery spaces, stores and steering compartment properly secured?" | "Ensure no loose items, spares in the ER and in workshop properly secured." | 2/E |
| 11.37 | Are machinery spaces and steering compartments clean and free from obvious leaks and is the overall standard of housekeeping and fabric maintenance satisfactory? | "There should not be any obvious leaks, the ER must be kept in good presentable condition. The garbage bins should be emptied out, glory holes to be cleared." | 2/E |
| 11.38 | "Are bilges free of oil, rubbish and sediment?" | Bilges must be dry and free of oil and water. | C/E |
| 11.39 | Is the bilge high level alarm system regularly tested and are records maintained? | "both bilge alarms must be working, tested and records maintained." | 2/E |
| 11.40 | "Are seawater pumps, sea chests and associated pipework in good order and free of hard rust and temporary repairs, particularly outboard of the ship-side valves?" | "No soft patches are allowed, please check carefully. Any leakage(s) must be attended on priority and permanent repairs carried out." | C/E |
| 11.41 | "Are the following, where applicable, all in good order and do they appear to be well maintained? The main engine; AE, emg gen, Boilers, air compressors (main and emg), purifiers and FO heating equipment, IG/N2 plant, sewage plant, bilge pumping arrangement (OWS), pipework including fuel, LO, SW, sewage, drain and air pipes, reefer, hydraulic, ventilation fans, stern tube sealing, burners, uptakes, exhaust manifold." | C/E | |
| 11.42 | Are engineers familiar with the procedure for taking over the controls for manoeuvring the vessel from the bridge in an emergency? | Engineers should be aware of local manouevring and the procedure involved in change over. Poster depicting change-over procedures must be displayed. | C/E |
| 11.43 | Are concise starting instructions for the emergency generator clearly displayed? | "all engineers and deck officers must be able to start the emg gen in manual mode, clear and simplified instructions should be available. A spare starting mortor should be available if the starting relies on single motor." | C/E |
| 11.44 | Is the emergency generator reserve fuel tank provided with sufficient fuel? | "the fuel should be available for at least 18 hours of cont run, have the marking done. Remote control operation of valve should be verified and working in good condition." | 2/E |
| 11.45 | "Where an emergency generator is not fitted, are engine room emergency batteries in good order and fully charged?" | NA | 3/E |
| 11.46 | Is all electrical equipment including junction boxes and cable runs in good order? | No cuts/temporary repairs in the cables. | 2/E |
| 11.47 | Are switchboards free of significant earth faults? | No low insulation and earth fault alarm on 110/220/440 V. CE to check and confirm that low alarm settings should be 5 megaohms for 440 V and lower voltage at 2 megaohm. | C/E |
| 11.48 | Has the emergency steering gear been tested within the past three months and are the results recorded? | Emg steering drill must be done every three months and maintain records. | C/E |
| 11.49 | Are emergency steering gear changeover procedures clearly displayed in the steering compartment and in the wheelhouse? | The change over procedure and block diagram for local and remote steering must be available on bridge and in steering gear room. Ensure there is no oil leakage in the system. | C/E |
| 11.50 | Are officers familiar with operation of the steering gear in the emergency mode? | The inspector shall ask any of the officer/engineer to demonstarte operation of local/emg steering. | Master |
| 11.51 | Is the steering gear emergency reserve tank fully charged? | the oil should be fill upto the min required marking. | C/E |
| 11.52 | Are the arrangements for the provision of heading information adequate? | few vessels require gyro repeater to be brought down to steering gear room in case of emg steering. Ensure all officers are aware of this arrangement and necessary tools are kept ready. The heading should be checked and aligned. | 2/O |
| 11.53 | Are communications with the bridge satisfactory? | Check the normal and voice operated phone are working in good condition. | 2/O |
| 11.54 | Is the rudder angle indicator clearly visible at the emergency steering position? | The Marking must be clear and in good condition. | C/E |
| 11.55 | Is access to steering gear unobstructed? | No obstruction in access to steering gear room. | 2/E |
| 11.56 | "Is the steering compartment fitted with suitable handrails, gratings or other non-slip surfaces?" | "CE must check the overall condition of steering gear room, it has to be neat and tidy." | 2/E |
| 12.1 | "Is the general condition, visual appearance and cleanliness of the hull satisfactory?" | "The hull should be free from oil staining, extensive coating breakdown or excessive marine growth. Excessive marine growth a nd coating breakdown not acceptable." | C/O |
| 12.2 | Are hull markings clearly indicated and correctly placed? | "All marking including draft marks, plimsol mark, TUG push, vessel name and IMO number be clearly visible. " | C/O |
| 12.3 | "Is the general condition, visual appearance and cleanliness of the weather decks satisfactory?" | C/O | |
| 12.4 | Do decks in working areas have clearly identified non-slip surfaces? | C/O | |
| 12.5 | "Is the general condition of service pipework satisfactory and is it free from significant corrosion and pitting and soft patches or other temporary repairs?" | Overall condition of all pipes especially underside must be checked for corrosion and wastage. Pipeline securing arrangement should be intact. | C/O |
| 12.6 | "Are pipe stands, clamps, supports and expansion arrangements satisfactory?" | C/O | |
| 12.7 | "Are all deck openings, including watertight doors and portholes, in good order and capable of being properly secured?" | Vent head flame screens must be in good condition. The WT doors and other opening rubber packing must be in good shape and not painted over. Proper open/shut marking must be in place. | C/O |
| 12.8 | "Are fuel, ballast and other space vents and air pipes in good order and does visual evidence indicate regular maintenance?" | Ensure good cosmetic condition. | C/O |
| 12.9 | Are all vents and air pipes clearly marked to indicate the spaces they serve? | C/O to check all marking/stencils are properly done. | C/O |
| 12.10 | "Is the general condition, visual appearance and cleanliness of the superstructure satisfactory?" | the superstructure and accom decks must be washed with FW prior arrival port. | C/O |
| 12.11 | Is deck lighting adequate? | No busted/fused lights. | 4/E |
| 12.12 | "Is the general condition of electrical equipment, including conduits and wiring, satisfactory?" | "Ensure cables, glands and penetration are in good order, no wear and tear." | 4/E |
| 12.13 | Are light fittings in gas-hazardous areas Ex 'd' rated and in good order? | All bolts are in place for light fittings/no fused bulb. 4E to quickly check all lights on deck soon after the berthing. | C/E |
| 12.14 | "Are internal spaces and storerooms clean, free from debris and tidy?" | "Good housekeeping in common areas, neat and tidy." | C/O |
| 12.15 | Is the forecastle space free of water? | "no oil/water in the fwd stores, bilge alarm should be tested and records available. A simple diagram of reductor for fwd space should be made available, valves to be identified and marked. A warning poster of Do not operate without C/O permission must be available near the overboard valve. The overboard valve should be sealed." | C/O |
| 12.16 | Are alleyways free of obstructions and exits clearly marked? | C/O | |
| 12.17 | "Are accommodation, public spaces, including smoke rooms, mess rooms, sanitary areas, food storerooms, food handling spaces, refrigerated spaces, galleys and pantries clean, tidy and in a hygienic condition?" | "Galley, mess rooms, ship office, hospital, store rooms and CCR must be tidy and neat. The galley filter must be cleaned and no fatty deposits." | C/O |
| 12.18 | Are laundries free of accumulations of clothing that could constitute a fire hazard? | No extra clothes in the laundry/drying room. The detergent and other items must be kept nicely. | C/O |
| 12.19 | "If fitted, is the Ship's Hospital clean and tidy and ready for use?" | The hospital should not be used as an additional cabin/store room. All medicines must be checked and expired medicines should be marked and kept separate. | Master |
| 12.20 | Is the level of accommodation lighting satisfactory? | No broken shades/light covers. Fused tubes/bulbs must be changed. | 4/E |
| 12.21 | Is the condition of electrical equipment in the accommodation satisfactory? | No naked wire/cable penetration in the accomodation. | 4/E |
| 12.22 | Are personnel alarms in refrigerated spaces in good order and operational? | Check and esnure all reefer room alarms in good working condition. | C/E |
