How should the Bunkering Plan be prepared?

06 Jul '17, 06:54

July 6, 2017, 6:54 a.m.
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Bunkering Plan must be prepared by Chief Engineer as part of pre-bunkering preparations. It includes estimated filling grades and respective quantities, designated filling tanks, filling sequences, filling, topping-up and emergency procedures, crew responsibilities. Example of Bunkering Plan
It must be discussed with the crew involved in Bunkering Operations and with the Barge representative. There is a list of checks which must be conducted along with Bunkering Checklist items prior, during and after completion of bunkering.

Below is the typical Bunkering Plan content:

1) Grades to be transferred, their amount and details: volumes, loading temperatures, Maximum Transfer Rates, Maximum Manifold pressures etc.

2) Stability & Stress Condition: Draft Fwd, Draft Mid, Draft Aft, sea condition

3) Emergency Procedures:
- a) In the event of a spill, the vessel’s emergency procedures must be immediately initiated as per the Emergency Procedure Manual. - b) Crash tanks and valve identity line up should be indicated.
- c) The piping diagram to be attached and valves and piping arrangement must be identified.

4) Responsibility for Bunkering Operations:
Responsibility for bunkering operations must be identified for all the job functions which should include below:
- a) Plugging of scuppers
- b) Line and valve setting
- c) Hose connection
- d) Tank gauging/soundings
- e) Operation of valves on deck
- f) Stand-by at the manifold
- g) Communication with Barge, Engine Room and Bridge/Duty Officer/CCR.
- h) Attending to Moorings
- I) Operation of valves in engine room
In the event of a spill, the vessel’s emergency procedures must be immediately initiated as per the Emergency Procedure Manual.

5) The sequence of Loading agreed with Chief Officer to be safe to ship stability and stress condition.

6) Checks Prior Starting:
- The SOPEP / SMPEP drill carried out (Prior arrival US Port)
- Noticeboard (as required by USCG) posted for bunkering operations in US port
- Applicable LSFO & SECA (Marpol Annex VI) requirements complied with. The bunkers (SECA as applicable) loaded into the designated LSFO tank(s).
- Discussed with Barge/Terminal representative all required information Bunkering Checklist (ER5) and all personnel involved in the operation are aware of their duties.
- Bunkering valves line-up checked independently by Chief Engineer and Duty Engineer. (Diagram of Fuel transfer piping & associated valves attached to plan).
- All valves of the bunker system, including those of designated “crash tank(s)” clearly identified canvass covers, if any removed and kept ready for use.
- Air vents of the bunker tanks clear and free of any obstructions.
- Personnel involved in bunkering kept free from other duties.
- Officer On Watch (OOW) notified prior commencing bunkering operation and advised of the means of communication (including the “Emergency Stop” signal) between the vessel and Barge/Terminal.
- VHF is being monitored by OOW
- Oil Spill Gear is deployed and kept in readiness by the Duty Officer.
- Tank level monitoring equipment checked and verified for accuracy.
- Tanks overfill alarms (where fitted) have been tested for operational fitness.
- Oil tightness of bunker hose, joints, connections have been inspected by the C/E.
- Hose connection length is adequate to allow for normal movement of the vessel.
- Sampling Equipment is kept in readiness at the manifold.
- The required signal flags and lights have been displayed.
- Hot-work operations (if any) are not being carried out during bunker operations.
- Material Safety Data Sheets (MSDS) obtained for the bunker fuel(s).

7) Checks During the Operation:
- The C/E and the Duty Engineer are present on deck at the start of bunker operations. - C/E has informed all & ensured that order to start Loading originates from him.
- OOW has been notified after the commencement of the bunkering operation.
- Ballasting / de-ballasting operations (if any) shall be carried out by C/O.
- Stress & Stability have been worked out by Chief Officer and are within permissible limits as for ‘sea-going’ condition.
- H2S monitoring shall be carried out.
- Leaks checks have been carried out at the manifold, on main deck & in way of the bunker tanks.
- Bunker Sampling shall be carried out.
- C/E has kept all in readiness to check that there is no inadvertent flow of bunkers into any other tank other than the designated tank.
- It has been well communicated and understood by Duty Engr and others that loading to other tanks shall commence only after the C/E has verified that bunkers are being received safely as per plan.
- C/E is responsible for instructing the Barge/Terminal to increase loading rate. This has been communicated to all concerned.

8) Checks During Bulk Loading:
- Routine agreed interval is specified (To be not more than 1 hour)
- Ballasting / de-ballasting operations (if any) shall be carried out as planned by C/O.
- C/E has ensured that a person is designated to periodically record loading rates and manifold pressure.
- C/E has instructed all parties that he should be notified immediately if there is a change in the loading temperature of bunkers from what was originally declared.
- C/E to ensure that adequate notice is given to the barge/terminal for change in loading rate.

9) Checks During Topping off:
- OOW shall be advised prior to the topping-off operation.
- Chief Engineer shall be present on deck to supervise topping-off ops of all tanks.
- Chief Engineer has made necessary arrangements to ensure that loading rate has been adequately reduced for topping-off operations.
- The topping-off sequence has been planned and all communicated to all other ship’s staff.

10) Check After Completion:
- The OOW has been advised of completion of bunker operations.
- Duty Engr has to personally verify that the line draining is carried out, valves have been closed and bunker loading hose and sampling connection disconnected.
- Duty Engr has personally checked that the manifold(s) is properly blanked with all bolts in place and containment arrangement cleaned after disconnection of hose.
- The bunker sample has been landed ashore at the earliest opportunity and the Ship Manager advised of the landing details. - The Chief Engineer has updated:
- a) The Oil record book (Part 1)
- b) Bunker/Sulfur record book
- c) Engine log book
- No Difference in figures (Ship and BDN)
- If there was a Bunker quantity dispute with the bargeprotest letter/note must be issued

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06 Jul '17, 08:04

July 6, 2017, 8:04 a.m.
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